Administrative Assistant for Community Associations

Associa; Honolulu (HI); On-site; USD 25,000 - 30,000; Full time

Job summary

Associa is hiring an Administrative Assistant to provide essential support to Community Association Managers. The role emphasizes strong communication, multitasking, and meticulous organization to ensure tasks are completed on time.

The position involves handling emails, document processing, meeting materials, and filing, with access to a company vehicle required. Knowledge of Microsoft Office and ability to learn proprietary systems are essential.

Qualifications

• High School diploma or GED required.
• Associates Degree preferred.
• 0–3 years of related experience.
• Knowledge of general office equipment and Microsoft Office.
• Ability to learn proprietary systems quickly.

Responsibilities

• Send emails, upload documents, post notices to the community portal app, process faxes, and file association correspondence into company shared drives.
• Distribute Board Meeting packets and save related documents as requested by the Community Association Manager.
• Obtain Board Member email responses for seminars and process invoices.
• Complete mailouts using USPS, Certified, FedEx, or UPS as directed.
• Extract and file monthly financials and assemble the annual budget packets.
• Attend Annual Meetings to register owners and tally votes; maintain rosters.
• Process Biennial Registration and perform other duties as required.
• Access to a vehicle is required.

Skills

General office equipment

Microsoft Office

Proprietary systems

Communication skills

Time management

Team player

Detail oriented

Education

High School diploma or GED

Associates Degree preferred

Tools

Microsoft Office

Proprietary systems

Job description

Associa is hiring an Administrative Assistant to provide essential support to Community Association Managers. The role emphasizes strong communication, multitasking, and meticulous organization to ensure tasks are completed on time.

The position involves handling emails, document processing, meeting materials, and filing, with access to a company vehicle required. Knowledge of Microsoft Office and ability to learn proprietary systems are essential.