Administrative Assistant - HOA Office & Records

Paycom - ATS; Plano (TX); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Insurance

HSA (High-Deductible Plan)

FSA

Education Reimbursement

401K matching

Employee Assistance Program (EAP)

11 paid Holidays

Job summary

RealManage is seeking an Administrative Assistant in Plano, TX to support the community management team and handle office mail, document routing, and workflow. The role requires organization, reliability, and discretion to manage sensitive correspondence and multiple priorities.

The position offers full‑time hours in Plano with hourly pay and comprehensive benefits. Join a growing HOA management company recognized for workplace culture and employee development.

Qualifications

• Previous administrative, office, mailroom, or related experience preferred.
• Experience supporting a management team and handling confidential information.
• Proficiency with Microsoft Outlook, Word, and Excel is expected.

Responsibilities

• Manage daily office mail receipt, sorting, and routing.
• Route corporate correspondence, checks, invoices, and notices.
• Elevate time‑sensitive documents to appropriate channels.
• Maintain records for certified and legal correspondence.
• Scan, file, and distribute documents to the relevant teams.
• Coordinate outgoing mail and deliveries.
• Provide day‑to‑day administrative support to managers.
• Answer calls and emails with professional customer service.
• Assist with homeowner communications and notices.

Skills

Strong organizational skills

Attention to detail

Time management

Communication skills

Discretion and confidentiality

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

RealManage is seeking an Administrative Assistant in Plano, TX to support the community management team and handle office mail, document routing, and workflow. The role requires organization, reliability, and discretion to manage sensitive correspondence and multiple priorities.

The position offers full‑time hours in Plano with hourly pay and comprehensive benefits. Join a growing HOA management company recognized for workplace culture and employee development.