Houston Onsite HOA Administrative Assistant

RealManage; Houston (TX); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Insurance

HSA option

FSA for health expenses

401K match

Employee Assistance Program (EAP)

Paid holidays

Job summary

RealManage Elevated Onsite, a division of RealManage, seeks an Onsite Administrative Assistant in Houston to support daily operations for multiple community associations. You will handle calls, walk-ins, mail processing, board packet prep, meeting logistics, and minutes with a focus on accuracy and service quality.

The role requires at least one year of HOA property management experience, strong MS Office skills, and the ability to work independently and as part of a team in a fast-paced

Qualifications

• Minimum one year HOA property management experience.
• HOA administration experience preferred.
• Strong verbal and written communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Ability to work under pressure and meet deadlines.
• Able to work independently and as part of a team.
• Reliable and responsive to homeowner requests.

Responsibilities

• Answer calls from homeowners, Board members and vendors; maintain records.
• Assist walk-in homeowners and promptly follow up on requests.
• Follow standard office procedures as directed by the General Manager.
• Process and distribute mail for the office.
• Prepare monthly board packages and in-house mailings.
• Set up and break down for board meetings and annual meetings.
• Prepare Deed Restriction letters and maintain violation logs.
• Track contract expirations and assist with renewals and bids.
• Prepare meeting notices and board/annual member packets.
• Attend meetings to assist the General Manager and take minutes.
• Prepare New Board Member Packets within two working days.
• Maintain corporate records and minutes books.
• Coordinate committees and manage volunteer data.
• File setup and maintenance per procedures.
• Research resident requests and coordinate meeting locations.
• Proofread all community correspondence.

Skills

HOA property management experience

HOA administration experience

Verbal and written communication

MS Office proficiency

Under pressure and deadlines

Independent work

Teamwork

Reliability

Education

High school diploma or GED

Associate degree preferred

Job description

RealManage Elevated Onsite, a division of RealManage, seeks an Onsite Administrative Assistant in Houston to support daily operations for multiple community associations. You will handle calls, walk-ins, mail processing, board packet prep, meeting logistics, and minutes with a focus on accuracy and service quality.

The role requires at least one year of HOA property management experience, strong MS Office skills, and the ability to work independently and as part of a team in a fast-paced