Onsite HOA Administrative Coordinator

Paycom - ATS; Houston (TX); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Insurance

401K match

HSA/FSA

Job summary

RealManage Elevated Onsite in Houston, TX is seeking an Onsite Administrative Assistant to support HOA communities. The role handles calls, mail, board packets, meeting support, minutes, and deed restrictions with a focus on service levels and accuracy.

The ideal candidate has HOA property management experience, strong MS Office skills, a valid driver’s license, and the ability to work under pressure while delivering exceptional customer service.

Qualifications

• Must have HOA property management experience (1+ year).
• HOA administration experience preferred.
• Valid Driver's License with clean driving record.
• High school diploma or GED required; Associate degree preferred.
• Excellent verbal and written communication skills.
• Proficient in MS Office and standard office procedures.

Responsibilities

• Answer incoming calls from homeowners, Board members and vendors and maintain records.
• Assist walk-in homeowners and follow up on requests.
• Prepare monthly board packets and in-house mailings per GM instructions.
• Assist with board meeting setup/breakdown and minutes preparation.
• Draft and track Deed Restriction letters and maintain violation logs.
• Track contract renewal dates, solicit bids, and file executed agreements.
• Prepare Board and Annual Members Meeting packets; attend meetings as needed.

Skills

Verbal communication

Written communication

MS Office

Team player

Reliability

Customer service

Education

High school diploma or GED

Associate degree preferred

Tools

MS Word

MS Excel

PowerPoint

Job description

RealManage Elevated Onsite in Houston, TX is seeking an Onsite Administrative Assistant to support HOA communities. The role handles calls, mail, board packets, meeting support, minutes, and deed restrictions with a focus on service levels and accuracy.

The ideal candidate has HOA property management experience, strong MS Office skills, a valid driver’s license, and the ability to work under pressure while delivering exceptional customer service.