Administrative Assistant – Higher Ed Division Support

Virginia's Community College System; Richmond (VA); On-site; USD 42,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Generous annual leave

Remote work flexibility

Professional development

Job summary

Brightpoint Community College in the Greater Richmond area is seeking an Administrative Assistant to support the Business, Engineering, and Technology Division. The role involves managing calendars, coordinating meetings, and handling inquiries with professionalism and discretion.

The position requires strong organizational and communication skills, experience in office support, and the ability to handle multiple tasks in a fast-paced environment. A background check is required.

Qualifications

• High school diploma or equivalent.
• Experience providing administrative or office support.
• Proficiency with Microsoft Office and other standard office technologies.
• Ability to think critically, resolve routine issues independently, identify priorities, and determine when matters require escalation.
• Strong organizational, written and verbal communication, and customer service skills.
• Ability to manage multiple priorities, maintain accurate records, meet deadlines, and handle confidential information appropriately.
• Successful completion and passing of a background check is required.

Responsibilities

• manage calendars, schedule meetings, coordinate faculty observations and evaluations, and organize division meetings and events.
• provide professional frontline support by answering calls, assisting visitors, gathering accurate information, and routing inquiries appropriately.
• provide administrative support for faculty and staff recruitment, interview scheduling, onboarding, offboarding, and ongoing faculty needs.
• process faculty contracts, overloads, and reassigned time in the SIS.
• enter and maintain course schedules, textbook information, bookstore orders, class cancellations, and other academic records by deadlines.
• prepare and distribute enrollment reports, routine communications, and other division reports to faculty and leadership.
• coordinate travel authorizations, arrangements, documentation, and reimbursements through Emburse Enterprise.
• process and track purchases, equipment, software, supplies, and related documentation through eVA and other college systems while assisting with budget monitoring.
• support division projects and initiatives by tracking assignments, deadlines, approvals, deliverables, resources, and issues through completion.
• maintain accurate and confidential electronic and paper records for faculty, students, budgets, grants, contracts, purchasing, and division documents.

Skills

Administrative support

Customer service

Organization

Written communication

Verbal communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Brightpoint Community College in the Greater Richmond area is seeking an Administrative Assistant to support the Business, Engineering, and Technology Division. The role involves managing calendars, coordinating meetings, and handling inquiries with professionalism and discretion.

The position requires strong organizational and communication skills, experience in office support, and the ability to handle multiple tasks in a fast-paced environment. A background check is required.