Administrative Assistant I (Danville, VA)

Chaney Enterprises; Danville (VA); On-site; USD 35,000 - 50,000; Full time

Job summary

A regional enterprise in Virginia seeks an entry-level Administrative Support to assist the Division Head and team with clerical tasks, scheduling, and daily operations. Responsibilities include maintaining calendars, preparing correspondence, and compiling reports. Applicants should have a minimum of 2 years of general administrative experience and be proficient in Microsoft Office, particularly Word and Excel. Excellent communication and interpersonal skills are essential. This position supports a professional work environment and requires handling some physical duties.

Qualifications

• Minimum 2 years of general administrative experience required.
• Purchasing experience preferred.
• Ability to maintain confidentiality.

Responsibilities

• Assist with maintaining calendars and scheduling appointments.
• Prepare basic correspondence, take meeting minutes, and organize files.
• Compile reports and presentations using provided data.
• Communicate with internal and external personnel.
• Support daily operations and perform other assigned duties.

Skills

Written communication

Verbal communication

Basic mathematical skills

Interpersonal skills

Tools

Microsoft Word

Microsoft Excel

Job description

Provides administrative support to the Division Head and team by assisting with clerical tasks, coordinating schedules, and supporting daily operations. This entry-level role focuses on task execution and learning operational systems.

Essential Functions

• Assist with administrative tasks such as maintaining calendars, scheduling appointments, preparing basic correspondence, taking meeting minutes, data entry, and organizing files.
• Compile simple reports, spreadsheets, and presentations using provided data and templates.
• Answer and direct telephone calls and greet visitors professionally; take accurate messages and elevate inquiries as needed.
• Learn and use core company systems and other technologies to support monitoring activities and report issues to senior staff.
• Communicate with internal and external personnel to exchange routine information and support operational tasks.
• Perform other duties as assigned.

Non-Essential Functions

• Fill in for colleagues as needed.
• Volunteer and participate in company events.

Job Specifications

• Work time will be indoors/office.
• Noise level will be low.

Physical Demands

• Lift a maximum weight of 35 lbs. and carry up to 35 lbs. on occasion.
• Sit approximately 7 hours per day and walk or stand the other 1 hour per day.

Additional Qualifications

Experience

• General administrative experience (2-year minimum).
• Experience with purchasing (preferred).

Special Skills

• Written communication, verbal communication, and basic mathematical skills.
• Ability to use a computer, including Microsoft Office with a focus on Word and Excel.
• Excellent interpersonal skills.
• Able to exhibit a high level of confidentiality.