Administrative Assistant

Bright Futures of Virginia; Richmond (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

Bright Futures of Virginia, LLC seeks an administrative assistant to provide clerical and data entry support to our team. The role reports to the CEO and ensures that record-keeping and other administrative tasks are completed accurately and on time.

Key duties include front desk coverage, mail handling, new hire packet creation, data entry, and maintaining organized, confidential files. The ideal candidate will be detail-oriented, professional, with solid computer skills and the ability to work

Qualifications

• Must have strong written and verbal communication skills.
• Proficient with MS Office and Windows-based software.
• Experience with data entry and maintaining records.

Responsibilities

• Cover the front desk and answer phones.
• Create and mail New Hire Packets.
• Retrieve and distribute mail, including faxes.

Skills

Communication skills

Computer skills

Data entry

Organizational skills

Time management

Education

High School Diploma/GED

Tools

MS Office

Windows OS

Job description

Looking for a talented, motivated administrative assistant to provide clerical and data entry support to our team. Reports to the CEO, responsible for ensuring that the record keeping documentation and other administrative task are completed. The Administrative assistant will be responsible for the following task

Tasks

• Cover the front desk (hand out applications, answer the telephone, etc)
• Creation and mailing of New Hire Packets
• Daily retrieval of mail, review and distribute to appropriate personnel, including faxes.
• Obtain and get copies of all necessary forms (Driver's License, certificates, social security cards, etc from new employees.
• Learn all the regulations of what is required of all personnel and make sure that it is in their records.
• Communicates all oral and written information accurately and promptly to management. (This pertains to all messages left on the phone answering system also).
• Responsible for helping to maintain the office in a professional manner (Keeping office in order).
• Responsible for representing Bright Futures of Virginia, LLC. In a courteous and professional manner in all circumstances. (This includes language, dress, responses to other staff that affect the moral of the agency, etc).
• At the beginning of each month prepare memos of all training needed by staff and give to management so that they can be scheduled.
• Responsible for all other duties as assigned consistent with job description.

Requirements

• Must have a valid Va. Driver's License and a good driving record
• Must be able and willing to work a flexible schedule
• Must possess the knowledge, skills and abilities to fulfill the job requirements
• Must be able to prioritize and balance multiple deadlines and tasks
• Must be organized, detail oriented, adaptable, professional, courteous and motivated
• Work well on your own as well as part of a team.
• Must possess good computer skills
• Must be able to complete data entry and have good record recording skills
• Must have excellent communication skills (both written and verbal)
• Must be able to work with sensitive and confidential information
• Must be willing to learn new skills and accomplish new tasks
• Must be 18 years old or older

Knowledge of

• Community Resources
• Computer skills (Windows)

Minimum Qualifications

• High School Diploma/GED, however College Degree Preferred