Administrative Coordinator (R0094)

Virginia's Community College System; Richmond (VA); On-site; USD 50,000 - 57,000; Full time

Benefits offered by this job

State employee benefits

Health insurance (medical, dental, and

Vision

Job summary

Brightpoint Community College invites applications for the Administrative Coordinator role to support the Brightpoint Community College Foundation. This position provides administrative, logistical, and operational assistance to the Executive Director, Foundation Board, and activities, coordinating office operations and ensuring efficient day-to-day functions.

Under supervision, responsibilities include scheduling, meeting coordination, records maintenance, and support for communications and

Qualifications

• Confidentiality and good judgment in handling sensitive information.
• Experience supporting executives, boards, committees, or professional offices.
• Strong accuracy and attention to detail in recordkeeping, scheduling, and document preparation.
• Excellent follow-through and ability to manage routine administrative processes efficiently.

Responsibilities

• Maintain calendars and schedule appointments, meetings, and conference calls.
• Arrange travel, meeting logistics, room reservations, and related support services.
• Compile information and assemble reports, presentations, and briefing materials for Foundation leadership.
• Maintain Board records, rosters, policies, and historical documents.

Skills

Confidentiality

Executive support

Attention to detail

Organization

Job description

Working Title Administrative Coordinator (R0094) Role Title Gen Admin Coord I Role Code 19221-SW FLSA Exempt Pay Band 04 Position Number 290R0094 Agency Brightpoint Community College Division Brightpoint Community College (Div) Work Location Chesterfield - 041 Hiring Range $50,000 - $57,000 Emergency/Essential Personnel No EEO Category 5-Paraprofessionals Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule Monday – Friday, 8:00am – 5:00pm; as needed

Sensitive Position No Job Description

Brightpoint Community College is a two-year public institution of higher education and is one of the largest of Virginia’s 23 community colleges. The college is located within the Greater Richmond metropolitan area. It serves students and the community at its two campuses, in Chester and Midlothian; online; and in locations throughout its service area. Brightpoint Community College’s mission is to provide quality educational opportunities that inspire student success and community vitality. It envisions a success story for every student.

Brightpoint Offers a Robust Benefits Package, Including

• State of Virginia employee benefits
• Comprehensive health insurance (medical, dental, and vision)
• Virginia Retirement System (VRS) participation
• Generous annual leave and paid holidays
• Remote work flexibility, depending on role and departmental needs
• Professional development opportunities
• Continuous learning programs
• Access to wellness resources and employee assistance programs

Brightpoint Community College invites applications for the position of Administrative Coordinator to support the Brightpoint Community College Foundation. The Administrative Coordinator serves in a critical support capacity for the Foundation, providing administrative, logistical, and operational assistance to the Executive Director, Foundation Board, and Foundation activities. This position is responsible for coordinating office operations, managing administrative processes, organizing meetings and events, maintaining records, and ensuring that day-to-day administrative functions are carried out efficiently and accurately. The role supports and implements priorities established by Foundation leadership and does not independently direct Foundation programs, fundraising strategies, or grant activities. The Administrative Coordinator works under the supervision of the Executive Director and performs administrative and operational duties in support of priorities, projects, and initiatives established by Foundation leadership.

Duties And Responsibilities

Executive and Board Support

• Maintain calendars and schedule appointments, meetings, and conference calls.
• Arrange travel, meeting logistics, room reservations, and related support services as needed.
• Compile information and assemble reports, presentations, and briefing materials for review by Foundation leadership.
• Maintain Board records, rosters, policies, and historical documents.

Events and Constituent Engagement

• Provide administrative and logistical support for Foundation, donor, alumni, scholarship, and college events under the direction of Foundation leadership.
• Coordinate registrations, nametags, materials, vendor communications, and event supplies.
• Track event attendance and support post-event follow-up activities.

Communications and Administrative Coordination

• Provide administrative support for the preparation, review, and distribution of Foundation communications, reports, newsletters, and other materials as directed.
• Maintain mailing and contact lists.
• Enter and update constituent information in database systems.
• Support data entry and record maintenance activities.

This position is primarily administrative in nature and focuses on providing organizational, logistical, clerical, and operational support for Foundation activities. The position supports the implementation of Foundation priorities and does not have primary responsibility for fundraising strategy, grant development, program management, or organizational policy decisions.

Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Required

• Ability to maintain confidentiality and exercise good judgment in handling sensitive information.
• Demonstrated experience supporting executives, boards, committees, or professional offices.
• Strong accuracy and attention to detail in recordkeeping, scheduling, and document preparation.
• Excellent follow-through and ability to manage routine administrative processes efficiently.

Successful completion and passing of a background check is required.

Additional Considerations Operation of a State Vehicle No Supervises Employees No Required Travel

Posting Number CLS_4782P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 10/01/2026 Job Close Date 10/15/2026 Open Until Filled Agency Website https://www.brightpoint.edu Contact Name Email Phone Number

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

All full-time classified employees new to the Commonwealth of Virginia will serve a 12-month probationary period.

Applicants must be legally authorized to work in the United States without the need for employer sponsorship now or in the future. Brightpoint Community College does not sponsor or assume sponsorship of employment visas.

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/101763