Administrative Coordinator (R0094)

Commonwealth of VA Careers; Chesterfield Court House (VA); On-site; USD 50,000 - 57,000; Full time

Benefits offered by this job

Health insurance

VRS participation

Generous leave and holidays

Remote work flexibility

Professional development

Wellness resources

Job summary

Brightpoint Community College is seeking an Administrative Coordinator to support the Foundation’s Executive Director, Board, and activities. The role focuses on organizing meetings, coordinating office operations, and ensuring efficient administrative processes.

Responsibilities include scheduling, travel arrangements, event logistics, and maintaining records. The position emphasizes confidentiality, accuracy, and reliable follow-through in support of Foundation priorities.

Qualifications

• Ability to maintain confidentiality and exercise good judgment in handling sensitive information.
• Proven experience supporting executives, boards, committees, or professional offices.
• Strong accuracy and attention to detail in recordkeeping, scheduling, and document preparation.
• Excellent follow-through and ability to manage routine administrative processes efficiently.

Responsibilities

• Executive and Board Support: Maintain calendars, schedule appointments, arrange travel and prepare reports for Foundation leadership.
• Events and Constituent Engagement: Support Foundation, donor, alumni, and scholarship events; manage registrations and logistics.
• Communications and Administrative Coordination: Assist in preparing communications, maintain mailing lists, update constituent databases.

Skills

Executive support

Board coordination

Administrative proficiency

Event logistics

Job description

Title: Administrative Coordinator (R0094)

Agency: Brightpoint Community College

Location: Chesterfield - 041

FLSA: Exempt

Hiring Range: $50,000 - $57,000

Full Time or Part Time: Full Time

Additional Detail

Job Description

Brightpoint Community College is a two-year public institution of higher education and is one of the largest of Virginia’s 23 community colleges. The college is located within the Greater Richmond metropolitan area. It serves students and the community at its two campuses, in Chester and Midlothian; online; and in locations throughout its service area. Brightpoint Community College’s mission is to provide quality educational opportunities that inspire student success and community vitality. It envisions a success story for every student.

Brightpoint offers a robust benefits package

• State of Virginia employee benefits
• Comprehensive health insurance (medical, dental, and vision)
• Virginia Retirement System (VRS) participation
• Generous annual leave and paid holidays
• Remote work flexibility, depending on role and departmental needs
• Professional development opportunities
• Continuous learning programs
• Access to wellness resources and employee assistance programs

Brightpoint Community College invites applications for the position of Administrative Coordinator to support the Brightpoint Community College Foundation. The Administrative Coordinator serves in a critical support capacity for the Foundation, providing administrative, logistical, and operational assistance to the Executive Director, Foundation Board, and Foundation activities. This position is responsible for coordinating office operations, managing administrative processes, organizing meetings and events, maintaining records, and ensuring that day-to-day administrative functions are carried out efficiently and accurately. The role supports and implements priorities established by Foundation leadership and does not independently direct Foundation programs, fundraising strategies, or grant activities. The Administrative Coordinator works under the supervision of the Executive Director and performs administrative and operational duties in support of priorities, projects, and initiatives established by Foundation leadership.

Duties and Responsibilities

Executive and Board Support

• Maintain calendars and schedule appointments, meetings, and conference calls.
• Arrange travel, meeting logistics, room reservations, and related support services as needed.
• Compile information and assemble reports, presentations, and briefing materials for review by Foundation leadership.
• Maintain Board records, rosters, policies, and historical documents.

Events and Constituent Engagement

• Provide administrative and logistical support for Foundation, donor, alumni, scholarship, and college events under the direction of Foundation leadership.
• Coordinate registrations, nametags, materials, vendor communications, and event supplies.
• Track event attendance and support post-event follow-up activities.

Communications and Administrative Coordination

• Provide administrative support for the preparation, review, and distribution of Foundation communications, reports, newsletters, and other materials as directed.
• Maintain mailing and contact lists.
• Enter and update constituent information in database systems.
• Support data entry and record maintenance activities.

This position is primarily administrative in nature and focuses on providing organizational, logistical clerical, and operational support for Foundation activities. The position supports the implementation of Foundation priorities and does not have primary responsibility for fundraising strategy, grant development, program management, or organizational policy decisions.

Minimum Qualifications

Required

• Ability to maintain confidentiality and exercise good judgment in handling sensitive information.
• Demonstrated experience supporting executives, boards, committees, or professional offices.
• Strong accuracy and attention to detail in recordkeeping, scheduling, and document preparation.
• Excellent follow-through and ability to manage routine administrative processes efficiently.

Successful completion and passing of a background check is required.