Administrative Assistant - Growth & Front‑Desk Support

House Doctors; Alaska; Remote; USD 22,000 - 26,000; Part time

Benefits offered by this job

Competitive salary

Free uniforms

Opportunity for advancement

Paid training and career planning

Job summary

House Doctors is hiring for a part-time office/administrative assistant in a temporary remote capacity. The role supports owner-driven sales, emails, and customer service by phone and email while handling day-to-day office operations in the Waukesha area context.

You will perform data entry, scheduling, invoicing, payroll assistance, and coordination with clients, partners, and suppliers. The position emphasizes reliability, communication, and a growth-minded team culture.

Qualifications

• 2+ years of experience with office admin duties.
• Excellent written and verbal communication skills.
• Detail-oriented and highly organized.
• Proficient with general office technology and software including Google Workspace.
• Prior experience with recruitment and payroll systems.
• Relevant degree or certification would be considered an asset.
• Understanding of basic accounting would be considered an asset.

Responsibilities

• Data entry, reports and analytical support.
• Job scheduling, confirmation and supply orders.
• Working with clients to provide exceptional customer service.
• Manage feedback from clients, business partners and suppliers.
• Manage employee and subcontractor documentation.
• Posting job ads and scheduling interviews.
• Invoicing and processing payments.
• Assist with payroll processing.
• Trade associations & industry group support.
• Coordinating digital marketing posts, and responding to comments & inquiries.
• Assist with new employee onboarding.
• Representing House Doctors in the local community, and networking with potential customers as needs arise

Skills

Communication

Organization

Office administration

Customer service

Recruitment experience

Payroll systems

Google Workspace

Education

Degree or certification

Tools

Google Workspace

Payroll software

Recruitment systems

Job description

House Doctors is hiring for a part-time office/administrative assistant in a temporary remote capacity. The role supports owner-driven sales, emails, and customer service by phone and email while handling day-to-day office operations in the Waukesha area context.

You will perform data entry, scheduling, invoicing, payroll assistance, and coordination with clients, partners, and suppliers. The position emphasizes reliability, communication, and a growth-minded team culture.