Administrative Assistant

House Doctors of Lake Country; Waukesha (WI); Remote; USD 31,000 - 52,000; Part time

Benefits offered by this job

Competitive pay

Growth opportunities

Part-time role

Company values

Work-life balance

Job summary

House Doctors of Lake Country in Wisconsin is seeking an organized, customer-focused Office Assistant to support day-to-day operations, scheduling, data entry, and client communications by phone and email.

This part-time, temporarily remote role offers paid training, opportunities for advancement, and a collaborative team culture in a fast-growing home improvement service.

Qualifications

• 2+ years of office admin experience as described in the posting.
• Excellent written and verbal communication skills.
• Detail-oriented and highly organized in a fast-paced environment.
• Proficient with Google Workspace and basic accounting understandings.
• Recruitment and payroll systems experience is a plus.
• Relevant degree or certification is an asset.

Responsibilities

• Data entry, reports and analytical support.
• Job scheduling, confirmation and supply orders.
• Provide exceptional customer service by phone and email.
• Assist with payroll processing and employee documentation.
• Support recruitment and onboarding activities.
• Administrative support to the team and owner.
• Post job ads and schedule interviews.
• Invoicing and Payments processing; assist payroll.
• Support trade associations and industry groups.
• Coordinate digital marketing posts and respond to inquiries.
• Assist with new employee onboarding and community networking.

Skills

Office administration

Communication

Detail-oriented

Google Workspace

Recruitment experience

Payroll experience

Accounting basics

Tech-savvy

Customer service

Dependable

Education

High school diploma or equivalent

Relevant certification asset

Tools

Payroll software

CRM systems

General office software

Job description

Benefits:

• Competitive salary
• Free uniforms
• Opportunity for advancement

Are you ready to join an award-winning team that provides excellent customer service and value?

WHO ARE YOU?

You are an energetic, well-organized, creative problem solver and goal-oriented team player who loves a challenging and fun environment. You are looking to work hard, earn great money and gain hands-on business experience. You are excited to join a team that strives to leave every customer an enthusiastic advocate of our company. You are committed to reaching your full potential in a supportive learning environment.

WHAT WE OFFER?

• Competitive compensation structure
• Growth and advancement opportunities in an award-winning franchise.
• Part time position
• Company values include craftsmanship, continuous improvement, integrity, open minded, and teamwork
• Achieve work-life balance with no weekend work requirements
• Paid training and career planning provided
• A cohesive team culture with regular events

POSITION OVERVIEW

This position is for highly organized and customer-centric individuals who have a passion for delivering outstanding results. If you are an outgoing, organized professional, this is a great opportunity to develop alongside a fast growing company. In this important role, you manage the day-to-day office operations including providing administrative support to the team. You work closely with the owner managing emails, and assisting with sales support and customer service by phone and email.

House Doctors is a professional handyman and home improvement service company specializing in both large and small jobs in the Waukesha area. We are looking for energetic and friendly people who enjoy working on various home improvement and maintenance projects such as repairs, flooring, drywall, carpentry, painting, etc.

RESPONSIBILITIES:

• Data entry, reports and analytical support
• Job scheduling, confirmation and supply orders
• Working with clients to provide exceptional customer service
• Manage feedback from clients, business partners and suppliers
• Manage employee and subcontractor documentation
• Posting job ads and scheduling interviews
• Invoicing and processing payments
• Assist with payroll processing
• Trade associations & industry group support
• Coordinating digital marketing posts, and responding to comments & inquiries
• Assist with new employee onboarding
• Representing House Doctors in the local community, and networking with potential customers as needs arise

SKILLS AND REQUIREMENTS:

• 2+ years of experience with office admin duties
• Excellent written and verbal communication skills
• Detail-oriented and highly organized
• Proficient with general office technology and software including Google Workspace
• Prior experience with recruitment and payroll systems
• Relevant degree or certification would be considered an asset
• Understanding of basic accounting would be considered an asset
• Ability to learn and operate basic computer programs and systems
• Friendly personality and committed to great customer service
• A strong work ethic and highly dependable

Office assistant, administrative assistant, office, admin, assistant, customer service, csr

This position is temporarily remote.