Remote-Friendly Administrative Assistant | Growth & Training

IICRC; United States; Hybrid; USD 23,000 - 29,000; Full time

Benefits offered by this job

Advancement opportunities

Training & development

Performance bonus

Employee discounts

Job summary

Green Home Solutions is seeking an Administrative Assistant to support daily administrative operations, manage inbound calls, coordinate inspections and remediation schedules, and handle email correspondence. The role begins office-based with occasional WFH flexibility and requires clear communication, organization, and a detail-oriented mindset.

The ideal candidate is comfortable working with leadership, field staff, vendors, and customers, and demonstrates growth mindset with proficiency in

Qualifications

• Experience with Microsoft Excel, Microsoft Word, and email platforms is required.
• Strong phone, email, and written communication skills are preferred.
• Organizational and time-management abilities.
• Professional, reliable, and detail-oriented.
• Comfortable working with customers, vendors, field staff, and leadership.
• Proficiency with basic computer systems, email, calendars, spreadsheets, and office software.
• Ability to learn company-specific software, scheduling platforms, accounting systems, or project management tools.

Responsibilities

• Answer and direct inbound phone calls in a professional and courteous manner.
• Respond to customer, vendor, and internal team inquiries by phone and email.
• Coordinate and manage email correspondence, including follow-ups, scheduling confirmations, and general communication.
• Maintain organized records, files, schedules, and documentation.
• Support leadership with administrative tasks, reporting, and day-to-day coordination.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Coordinate calendars and communicate scheduling details to customers, employees, vendors, and leadership.
• Make follow-up phone calls regarding appointments, project updates, estimates, outstanding items, and customer questions.
• Track upcoming inspections, active jobs, project timelines, and pending follow-ups.
• Communicate schedule changes promptly and professionally.
• Assist in keeping projects organized from initial contact through completion.
• Assist with tracking inventory levels for supplies, materials, and equipment.
• Help identify items that need to be reordered.
• Place or coordinate orders as directed by leadership.
• Communicate with vendors regarding product availability, pricing, orders, and delivery timelines.
• Maintain organized inventory records and assist with periodic inventory reviews.

Skills

Excel

Word

Email platforms

Phone communication

Job description

Green Home Solutions is seeking an Administrative Assistant to support daily administrative operations, manage inbound calls, coordinate inspections and remediation schedules, and handle email correspondence. The role begins office-based with occasional WFH flexibility and requires clear communication, organization, and a detail-oriented mindset.

The ideal candidate is comfortable working with leadership, field staff, vendors, and customers, and demonstrates growth mindset with proficiency in