Administrative Assistant — Grants, Budgets & Events (Hybrid)

Penn State; Pennsylvania; Híbrido; USD 41.000 - 59.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

75% tuition discount

Paid time off

Healthcare, dental, and vision

Descripción de la vacante

Penn State University seeks an Administrative Assistant to oversee daily operations for the AESE and NERCRD, handling expenses and grant-related tasks. The role supports multiple budgets, records, and meetings within a collaborative university context.

The position offers a hybrid schedule, with coordination across departments and external partners for conferences, travel, and workshops. Strong organizational skills and familiarity with university processes are expected.

Formación

• Ability to track and coordinate multiple projects is required.
• Ability to work well independently and also to function effectively in a team setting.

Responsabilidades

• Monitor grants to ensure spending and expenses are processed accurately.
• Prepare quarterly and yearly financial reports for sponsor and Board of Directors.
• Assist with preparing grant applications, including the annual Center grant.
• Maintain records and assist with budget projections.
• Ensure that all expenses are charged to the correct budget(s).
• Work with procurement office, PSUbuy to execute/authorize contracts and deposits.

Conocimientos

Project coordination

Independence & teamwork

Educación

GED or HS diploma

Herramientas

SIMBA

Workday

SAP Concur

SIMS

Descripción del empleo

Penn State University seeks an Administrative Assistant to oversee daily operations for the AESE and NERCRD, handling expenses and grant-related tasks. The role supports multiple budgets, records, and meetings within a collaborative university context.

The position offers a hybrid schedule, with coordination across departments and external partners for conferences, travel, and workshops. Strong organizational skills and familiarity with university processes are expected.