Hybrid Administrative Assistant for Operations & Records

Penn State University; University Park (TX); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Tuition discount 75%

Retirement plans

Paid time off

Job summary

Penn State University in University Park, PA is seeking an Administrative Assistant to support the Dean’s Office in the College of Health and Human Development. The role involves a hybrid schedule with on-campus presence required weekly, and duties spanning calendar management, HR-related tasks, and budget administration.

The successful candidate will demonstrate strong organization, confidentiality, and customer service skills, and work across departments to support college operations and

Qualifications

• Familiarity with HRIS, financial systems, access control systems, Office 365 applications, SharePoint, and records management is preferred.
• Strong organizational skills, excellent communication, and ability to maintain confidentiality.
• Willingness to work across departments and improve organizational processes.

Responsibilities

• Serves as Parking Chair, overseeing parking permits and liaison to Parking Office.
• Acts as Local Access Coordinator, managing building access for Dean’s Office employees.
• Manages conference room approvals and coordinates with Facilities for room setup.
• Provides high-level administrative support to the Assistant Dean for Operations, including scheduling and reporting.

Skills

HRIS familiarity

Office 365

SharePoint

Records management

Financial systems

Strong communication

Education

Associate Degree

Tools

Office 365

SharePoint

Job description

Penn State University in University Park, PA is seeking an Administrative Assistant to support the Dean’s Office in the College of Health and Human Development. The role involves a hybrid schedule with on-campus presence required weekly, and duties spanning calendar management, HR-related tasks, and budget administration.

The successful candidate will demonstrate strong organization, confidentiality, and customer service skills, and work across departments to support college operations and