Administrative Specialist, Corporate Engagement Center

Penn State; Northern (KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Penn State University is seeking an Administrative Assistant to support the Corporate Engagement Center within the Division of External Affairs. The Center works across the University to connect industry partners with Penn State's resources and advance collaboration in research, philanthropy, executive programming, and talent engagement.

The Administrative Assistant provides administrative and operational support to CEC leadership and the broader team, helping ensure the effective coordination

Qualifications

• Strong organizational skills and attention to detail.
• Excellent interpersonal, customer service, verbal and written communication.
• Ability to work independently and handle multiple priorities.

Responsibilities

• Provide administrative support including calendar management and travel arrangements.
• Assist with scheduling, meetings, and expense reconciliation.
• Support onboarding and personnel-related administrative processes.
• Provide backup coverage and assist with day-to-day office activities.
• Coordinate routine financial and administrative transactions and documentation.

Skills

Organizational skills

Interpersonal communication

Customer service

Written communication

Independent work

Problem-solving

Microsoft 365

CRM systems (Salesforce/Advance)

Travel expense systems (SAP Concur)

Tools

Microsoft 365 suite

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Job description

Penn State University is seeking an Administrative Assistant to support the Corporate Engagement Center within the Division of External Affairs. The Center works across the University to connect industry partners with Penn State's resources and advance collaboration in research, philanthropy, executive programming, and talent engagement.

The Administrative Assistant provides administrative and operational support to CEC leadership and the broader team, helping ensure the effective coordination