Administrative Assistant - Grade II

Milford Public Schools; Milford (MA); Presencial; USD 42 000 - 54 000; Tempo integral

Resumo da oferta

Milford Public Schools Brookside Elementary School in Milford, MA, seeks an Administrative Assistant (Grade II) to act as liaison between building administration and diverse stakeholders. The role requires flexibility, a positive demeanor, and strong communication with English and non-English speaking community members.

The incumbent will maintain the school budget, process purchase orders, draft letters, and perform confidential administrative tasks.

Qualificações

• Bilingual preferred (Spanish and/or Portuguese) with language proficiency demonstrated within first year.
• Experience working in a school environment as part of a team is required.
• Strong organizational and written communication skills are essential.
• Proficiency with basic office procedures, equipment, and multi-tasking in a fast-paced setting.
• Solid accounting skills and ability to handle confidential information.
• Excellent writing skills and positive interaction with students, families, and staff.

Responsabilidades

• Provide secretarial support to administrative staff and maintain school records.
• Process purchase orders, correspondence, and scheduling for administrative staff.
• Coordinate personnel requisitions and documentation; manage budget-related tasks.
• Respond to inquiries from staff, students and parents; interface with the school community.

Conhecimentos

Bilingual

Teamwork

Office Software

Communication

Time Management

Accounting

Ferramentas

MS Office

Google Workspace

Descrição da oferta de emprego

Administrative Assistant - Grade II

Milford Public Schools Brookside Elementary School - Milford, Massachusetts Open in Google Maps

Job Details

• Application Deadline: Oct 25, 2026 11:59 PM (UTC)
• Starting Date: Nov 30, 2026

Position Details

• Position: Administrative Assistant (Grade II)
• Location: Brookside Elementary School
• Schedule: 12 Month Position – 35 hrs. per week (Monday-Friday)
• Salary: Per Contract
• To Start: November 2026

Qualifications

• Bilingual, Fluent in Spanish and/or Portuguese, preferred.
  • Proof of proficiency in the Target language, as aligned to DESE Guidance for the Provision of Interpreters in the Education Setting (p.8), required within the first year of employment.
  • Completion of the 2-hour online Language Ambassador Training Course, certificate required upon hire
• Experience working as part of a team in a school environment required.
• Experience with elementary school aged children is preferred.
• Ability to work in a fast paced, flexible and spontaneous work environment.
• Must possess excellent organizational and communication skills.
• Must possess excellent computer skills – Microsoft Office and/or Google Platform experience required.
• Demonstrate excellent knowledge of basic office procedures, operation of common office equipment, the ability to multitask, and strong time management/task completion record.
• Must possess excellent writing skills.
• Ability to interface with students, parents, coworkers and the public in a positive, upbeat manner.
• Must possess strong accounting skills.
• Ability to hold all matters related to duties in the strictest confidence.

Description

Brookside Elementary School is looking for an administrative assistant to serve as a liaison between building administration and all constituencies. The successful candidate will be flexible and able to contend with the unpredictable world that is an elementary school. He/she or she will have a positive demeanor and an ability to communicate with English and Non-English speaking community members. The administrative assistant will work to create a welcoming environment for all visitors of the school. He/she will support building administration by maintaining the school budget, completing purchase orders, assisting with basic letter writing and other projects assigned by administration. They will be able to perform diverse, advanced and confidential administrative support functions.

The following items are completed in English and/or the targeted language , as appropriate:

• Manage student database software
• Provide all components of secretarial support to the administrative staff
• Coordinate personnel requisitions and accompanying documentation
• Enter and submit purchase orders for administration and staff
• Prepare, transmit, and receive correspondence for administrative staff
• Receive, screen and direct phone calls.
• Respond to staff, student and parent inquiries
• Coordinating and scheduling meetings and appointments for administrative staff
• Conducting research and preparing correspondence for administrative staff
• Managing a number of different objectives and projects simultaneously.

Administrative Support functions include, but are not limited to:

• Provide all components of secretarial support to the administrative staff
• Coordinate personnel requisitions and accompanying documentation
• Enter and submit purchase orders for administration and staff
• Prepare, transmit, and receive correspondence for administrative staff
• Receive, screen and direct phone calls.
• Respond to staff, student and parent inquiries
• Coordinating and scheduling meetings and appointments for administrative staff
• Conducting research and preparing correspondence for administrative staff
• Managing a number of different objectives and projects simultaneously.

Position Type

Full-time

Job Categories

Classroom Teacher > Bilingual Education

Classroom Teacher > Elementary

Support Staff > Administrative Assistant

Support Staff > Clerical

Welcome to Brookside Elementary School

Brookside Mission StatementBrookside Elementary School is dedicated to promoting and maintaining effective school/community partnerships that support a safe, nurturing educational environment in which our diverse population will achieve its personal best and become responsible, productive students who embrace lifelong learning.

Equal Opportunity Employer

Milford Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, sex, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Victoria Houston , Principal
• 110 Congress Street
• Milford, Massachusetts 01757
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]