Administrative Assistant - Grade I

Milford Public Schools; Milford (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Milford Public Schools Brookside Elementary School in Milford, MA is seeking an Administrative Assistant (Grade I) to support the building leadership and families. The 12-month, 35-hour workweek positions duties include front desk, coordination of communications, attendance, records, and secretarial tasks in a fast-paced environment.

Qualified applicants will have strong organizational and writing skills, experience with Microsoft Office or Google Workspace, and the ability to work with a

Qualifications

• Bilingual preferred; fluent in a target language (Spanish and/or Portuguese) with proof required within the first year.
• Experience working as part of a school team is required.
• Experience with elementary school-aged children is preferred.
• Ability to work in a fast-paced, flexible environment and to multitask effectively.
• Excellent organizational, written and communication skills; strong confidentiality.

Responsibilities

• Manage student database software and provide secretarial support to the administrative staff.
• Coordinate and communicate with staff, students and parents; screen and direct calls.
• Manage attendance, enrollment, and attendance records; prepare reports.
• Handle front desk, school phone lines, and visitors; schedule meetings and appointments.
• Support various confidential projects and duties for building administration.

Skills

Bilingual

Teamwork

Writing skills

Organization

Communication

MS Office / Google Workspace

Multitasking

Time management

Tools

Microsoft Office

Google Workspace

Job description

Administrative Assistant - Grade I

Milford Public Schools Brookside Elementary School - Milford, Massachusetts Open in Google Maps

Job Details

Job ID: 5961075
Application Deadline: Oct 25, 2026 11:59 PM (UTC)
Posted: Oct 15, 2026 12:00 AM (UTC)

Starting Date: Nov 30, 2026

Job Description

Position: Administrative Assistant (Grade I)

Location: Brookside Elementary School

Schedule: 12-Month Position 35 hrs. per week M-F

Salary: Per Contract

To Start: November 2026

The successful candidate will provide a full range of administrative services and have the following qualifications:

• Bilingual, Fluent in Spanish and/or Portuguese, preferred.
• If bilingual:
  • Proof of proficiency in the Target language, as aligned to DESE Guidance for the Provision of Interpreters in the Education Setting (p.8), required within the first year of employment.
  • Completion of the 2-hour online Language Ambassador Training Course, certificate required upon hire
• Experience working as part of a team in a school environment, required.
• Experience with elementary school-aged children is preferred.
• Ability to work in a fast-paced, flexible, and spontaneous work environment.
• Must possess excellent organizational and communication skills.
• Must possess excellent computer skills – Microsoft Office and/or Google Platform experience required.
• Demonstrate excellent knowledge of basic office procedures, operation of common office equipment, the ability to multitask, and a strong time management/task completion record.
• Must possess excellent writing skills.
• Ability to interface with students, parents, coworkers, and the public in a positive, upbeat manner.
• Ability to hold all matters related to duties in the strictest confidence.

Description: Brookside Elementary School is looking for an administrative assistant to serve as a liaison between building administration and all constituencies. The successful candidate will be flexible and able to contend with the unpredictable world that is an elementary school. He/she will have a positive demeanor and the ability to communicate with English- and non-English-speaking community members. The administrative assistant will work to create a welcoming environment for all visitors to the school. He/she will support the building administration as outlined in the duties below. They will be able to perform a range of advanced and confidential administrative support functions.

• Manage student database software
• Provide all components of secretarial support to the administrative staff
• Work collaboratively with other office staff
• Coordinate personnel requisitions and accompanying documentation
• Prepare, transmit, and receive correspondence for the administrative staff
• Receive, screen, and direct phone calls
• Managing student attendance, enrollment, and attendance records
• Printing and distributing reports
• Respond to staff, student, and parent inquiries
• Managing the front door, front desk, and school phone calls
• Coordinating and scheduling meetings and appointments for the administrative staff
• Conducting research and preparing correspondence for administrative staff
• Managing a number of different objectives and projects simultaneously
• Other various tasks as assigned by building administrators.

Position Type: Full-time

Job Categories:

Classroom Teacher > Bilingual Education

Classroom Teacher > Elementary

Support Staff > Administrative Assistant

Welcome to Brookside Elementary School

Brookside Mission StatementBrookside Elementary School is dedicated to promoting and maintaining effective school/community partnerships that support a safe, nurturing educational environment in which our diverse population will achieve its personal best and become responsible, productive students who embrace lifelong learning.

Equal Opportunity Employer

Milford Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, sex, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Victoria Houston , Principal
• 110 Congress Street
• Milford, Massachusetts 01757
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]