Administrative Assistant to the Assistant Superintendent & Business Administrator

Dover,-Sherborn-and-Dover-Sherborn-School-District; Dover (MA); On-site; USD 65,000 - 72,000; Full time

Job summary

Dover-Sherborn Public Schools is seeking an Administrative Assistant to support the Assistant Superintendent and Business Administrator. The role handles office operations, correspondence, scheduling, budget support, and benefits coordination.

Qualifications include an associate degree or equivalent, CORI clearance, strong organizational and communication skills, and the ability to manage multiple tasks with accuracy. Prior experience preferred; citizenship/residency required.

Qualifications

• Associate degree or equivalent work experience.
• CORI clearance required.
• Strong organizational, interpersonal and communication skills.
• Ability to handle multiple projects professionally and accurately.
• Demonstrated aptitude for independent judgment and responsibility.

Responsibilities

• Oversee tasks associated with the operations of the office.
• Provide administrative support to the Assistant Superintendent and Business Administrator.
• Answer calls from parents, vendors, employees and retirees.
• Open mail, review correspondence, and flag priority items.
• Process, file and distribute information related to professional development and PDPs.
• Prepare licensure/status reports and MEPIDS for new employees.
• Schedule appointments and coordinate meetings/conferences.
• Assist with school district budget preparation and procurement.
• Maintain health, dental and life insurance benefits administration.
• Maintain Aspen-based employee database and attendance records.
• Schedule building use and manage invoicing for outside groups.

Skills

Organizational skills

Communication skills

Team-oriented

Independent judgment

Education

Associate degree or equivalent work experience

Tools

Computer skills

Job description

Administrative Assistant to the Assistant Superintendent & Business Administrator

Dover, Sherborn and Dover Sherborn School Districts Dover Sherborn School District - Dover, Massachusetts Open in Google Maps

Job ID: 5944250

Application Deadline: Posted until filled

Posted: Sep 29, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

Dover-Sherborn Public Schools is seeking an Administrative Assistant to support the Assistant Superintendent and Business Administrator.

QUALIFICATIONS

• Education/Certification: Associate degree or equivalent work experience
• CORI clearance
• Knowledge, understanding, and demonstrated aptitude or competence in the performance responsibilities listed below
• Must possess strong organizational skills as well as the ability to handle multiple projects professionally
• Demonstrated ability to exercise independent judgment, prioritize tasks and work independently with a high degree of accuracy
• Demonstrated computer skills
• Must be team-oriented with excellent interpersonal and communication skills
• Must be willing to participate in ongoing in-service training as requested
• Must maintain a high level of ethical behavior and confidentiality of information as required by law
• Demonstrated aptitude or competence for successful fulfillment of assigned performance responsibilities

PERFORMANCE RESPONSIBILITIES

• Oversee tasks associated with the operations of the office
• Provides administrative support to the Assistant Superintendent and Business Administrator
• Field phone calls from parents, vendors, employees and retirees
• Open and review mail. Process incoming correspondence and flag priority/sensitive mail and email
• Process, filing, and distribution of all information related to professional development and maintaining PDPs
• Department of Elementary and Secondary Education- Prepare School Attending Report, Request MEPIDS for new employees, -prepare Licensure Status Report
• Schedule appointments and coordinate arrangements for meetings/conferences
• Assist with preparation of the school districts’ annual budgets
• Process purchase orders
• Process Homeschool requests and maintain files
• Collaborate with bus liaison on routes for students and assist parents, students, and administration with bus issues
• Compose various bid packages and protocols related to capital projects
• Manage health, dental and life insurance benefits for both employees and retirees, including health fairs for both groups and coordinate wellness programs for employees
• Process monthly health insurance payments and maintain monthly spreadsheets for retirees
• Maintain Aspen-based employee database for employees; enter new employees
• Attendance for Administration Building
• Schedule building use for outside groups, including invoicing
• Performs other duties as assigned by the Assistant Superintendent and/or Business Administrator

Reports to both the Assistant Superintendent and Business Administrator

Terms of Employment: 12-month contract

Salary: Compensation in accordance with recommendations established by the Superintendent of Schools. Salary range depends on experience.

Position Type: Full-time

Salary: $65,000 to $72,000 Per Year

Job Categories: Support Staff > Administrative Assistant

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Heather Ronan
• 157 Farm Street
• Dover, Massachusetts 02030
• Phone: [phone]
• Email: [e-mail]