Administrative Assistant Governmental Agency

Proper Solutions; Palm Desert (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Proper Solutions in Palm Desert, CA seeks an Administrative Assistant for temporary, full-time front-desk coverage, phone answering, and clerical support. Strong customer service, records management, and computer skills are essential for this role.

The position involves creating and tracking Purchase Orders, processing invoices, aiding Accounts Payable, greeting visitors, and scheduling meetings, with a focus on maintaining department inboxes and supporting routine administrative tasks.

Qualifications

• Prior administrative and front desk experience.
• Knowledge of Purchase Orders.
• Knowledge of Accounts Payable.
• Excellent communication and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple tasks efficiently.

Responsibilities

• Creating, managing, and tracking Purchase Orders.
• Process and track invoices.
• Assist with Accounts Payable.
• Answer and direct incoming phone calls.
• Provide front desk support and greet visitors.
• Coordinate and schedule meetings.

Job description

Our client is seeking a temporary Administrative Assistant with strong customer service, clerical, records management, and computer skills. The primary focus of this position will be front desk coverage, answering phones, assisting walk-in customers, managing department inboxes, processing records, and supporting routine administrative functions.

DUTIES AND RESPONSIBILITIES

• Creating, managing, and tracking Purchase Orders


• Process and track invoices


• Assist with Accounts Payable


• Answer and direct incoming phone calls


• Provide front desk support and greet visitors


• Coordinate and schedule meetings

QUALIFICATIONS

• Prior administrative and front desk experience


• Strong understanding of Purchase Orders


• Knowledge of Accounts Payable


• Excellent communication and organizational skills


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)


• Ability to manage multiple tasks efficiently

Full-time: Monday - Friday Pay = $25-30/hr (DOE)