Executive Assistant

Proper Solutions; Palm Springs (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Proper Solutions is seeking a highly organized temporary Executive Assistant to support the Leadership team for a public agency in Palm Springs, CA. The role requires discretion, strong communication, and the ability to work in a fast-paced municipal environment.

Responsibilities include preparing and organizing meeting materials, coordinating logistics, managing calendars, travel arrangements, and handling confidential correspondence.

Qualifications

• Minimum 2–3 years of administrative or executive support experience, preferably in government/public sector or professional office environment.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and calendar management.
• Strong written and verbal communication skills; exceptional organizational abilities.

Responsibilities

• Provide administrative support to Leadership.
• Prepare, distribute, and organize meeting materials and agendas.
• Coordinate meeting logistics, scheduling, room setup, and follow-up documentation.
• Track action items, deadlines, and correspondence.
• Draft, edit, and proofread correspondence, reports, memoranda, and public-facing documents.
• Manage incoming calls, emails, and public inquiries with discretion.
• Maintain filing systems in compliance with records policies.
• Assist with calendar management, travel arrangements, and interdepartmental coordination.

Skills

Communication skills

Time management

Discretion

Organization

Education

High school diploma or equivalent

Associate’s degree or higher preferred

Tools

Microsoft Office

Agenda management software

Job description

Our client, a public agency is seeking a highly organized and professional temporary Executive Assistant to provide administrative and operational support to the Leadership team. The ideal candidate will demonstrate discretion, attention to detail, strong communication skills, and the ability to work effectively in a fast-paced municipal environment.

Key Responsibilities

Executive Support

• Provide administrative support to Leadership
• Assist with preparation, distribution, and organization of meeting materials and agendas
• Coordinate meeting logistics, including scheduling, room setup, and follow-up documentation
• Track action items, deadlines, and correspondence

Administrative & Office Operations

• Draft, edit, and proofread correspondence, reports, memoranda, and public-facing documents
• Manage incoming calls, emails, and public inquiries with professionalism and discretion
• Maintain electronic and hard-copy filing systems in compliance with records policies
• Assist with calendar management, travel arrangements, and coordination with internal departments

Communication & Public Interaction

• Serve as a professional point for a variety of stakeholders
• Support responses to constituent inquiries and interdepartmental communications
• Maintain confidentiality regarding sensitive or privileged information

Minimum Qualifications

• High school diploma or equivalent (Associate’s degree or higher preferred)
• Minimum of 2–3 years of administrative or executive support experience, preferably in a government, public sector, or professional office environment
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with agenda management software is a plus
• Strong written and verbal communication skills
• Excellent organizational skills with the ability to manage multiple priorities and deadlines

Knowledge, Skills & Abilities

• Understanding of professional office procedures and municipal operations
• Ability to handle confidential information with discretion and professionalism
• Strong attention to detail and accuracy
• Ability to work independently and collaboratively with diverse stakeholders

  Customer service–oriented approach with the ability to interact tactfully with the public

  • Customer service–oriented approach with the ability to interact tactfully with the public
  • Productivity for correct seam crop apex, thus more ephemeral, not relevant.

  Work Environment & Schedule

  • Temporary assignment; duration and schedule based on clients needs
  • Position may require attendance at after-hours meetings, including evenings once per month
  • Full-time Pay = $25-30/hr (DOE)