Office Assistant (temp)

Proper Solutions; Palm Desert (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

Proper Solutions, on behalf of a public agency, seeks a temporary Office Assistant to provide administrative support and help keep daily operations running smoothly. The role handles customer service calls, data entry, and routine invoice processing in Workday, ensuring accuracy and timely responses.

The ideal candidate has office experience, strong communication skills, and a knack for organization, with the ability to multitask and maintain orderly records in a fast-paced environment.

Qualifications

• Prior office or administrative experience preferred.
• Strong customer service and verbal/written communication skills.
• Basic knowledge of invoice processing or accounting support is a plus.
• Proficiency with standard office software and Workday familiarity.
• Attention to detail with the ability to manage multiple tasks.

Responsibilities

• Assist with invoice processing, including data entry and record maintenance in Workday.
• Route and respond to customer service phone calls in a professional manner.
• Maintain organized files and documentation.
• Provide general clerical and administrative support as needed.

Skills

Office experience

Customer service

Communication skills

Data entry

Multitasking

Attention to detail

Tools

Workday

Office software (MS Office)

Job description

Our client, a public agency, is seeking a temporary Office Assistant to provide administrative support.

This role will assist with customer service phone calls and invoice processing to support daily office operations.

DUTIES AND RESPONSIBILITIES:

• Assist with invoice processing, including data entry and record maintenance in Workday Answer and route customer service phone calls in a professional and courteous manner
• Respond to basic inquiries and provide accurate information
• Maintain organized files and documentation
• Provide general clerical and administrative support as needed

QUALIFICATIONS:

• Previous office or administrative experience preferred
• Strong customer service and communication skills
• Basic knowledge of invoice processing or accounting support is a plus
• Proficiency with standard office software (e.g., email, word processing, spreadsheets)
• Knowledge of Workday software
• Attention to detail and ability to manage multiple tasks

Full-time Pay = $25/hr