Administrative Assistant – Global Youth Program (Flexible Hours)

University of Pennsylvania; Pennsylvania; On-site; USD 26,000 - 32,000; Full time

Job summary

University of Pennsylvania in Philadelphia seeks an Administrative Assistant for the Wharton Global Youth Program to provide high-level administrative and project management support to the Senior Executive Director and team.

The role covers front-desk duties, program coordination, and collaboration with Wharton Finance & Administration, with in-office requirements of at least three days weekly.

Qualifications

• Bachelor's degree and 0-2 years of experience required.
• Must be in the office at least 3 days per week, with additional in-office days during peak periods.
• Strong attention to detail and ability to work in a higher education environment.

Responsibilities

• Provide project-based support for programs and competitions, including managing administrative functions and reconciling financial transactions.
• Serve as the primary point of contact for Salesforce HelpDesk tickets, triaging requests and assigning them to staff for response, as well as offering Tier 1 level support.
• Provide support with social media and other marketing materials.
• Oversee the background check clearance process for all new instructional staff working with minors.
• Staff the office front desk and manage the main phone line, ensuring a welcoming and supportive first touchpoint for students, faculty, staff, and parents.
• Collaborate with Wharton Finance & Administration and the Wharton Executive Education Operational Team to manage supply orders and materials for team operations.
• Manage daily operations for the Wharton Global Youth suite in partnership with Wharton Huntsman Hall Operations.

Education

Bachelor's degree

Tools

MS Office

Job description

University of Pennsylvania in Philadelphia seeks an Administrative Assistant for the Wharton Global Youth Program to provide high-level administrative and project management support to the Senior Executive Director and team.

The role covers front-desk duties, program coordination, and collaboration with Wharton Finance & Administration, with in-office requirements of at least three days weekly.