Administrative Assistant for Global Youth Programs

Agupdate; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 26,000 - 32,000; Full time

Job summary

The University of Pennsylvania's Wharton Global Youth Program is seeking an Administrative Assistant to deliver high-level administrative and project support to the Senior Executive Director and team. The role encompasses calendar management, document preparation, and process improvement initiatives across program activities.

Responsibilities include managing Salesforce tickets, supporting marketing efforts, handling background checks for staff working with minors, front desk duties, and

Qualifications

• Bachelor's degree required with 0–2 years of experience.
• Ability to work in an office setting with digital and in-person tools.
• Strong attention to detail and organizational skills.

Responsibilities

• Provide high-level administrative support and project management assistance to the Senior Executive Director and team.
• Serve as primary contact for Salesforce Help Desk tickets, triage requests and assign to staff; provide Tier 1 support.
• Support social media and other marketing materials for program outreach.
• Oversee background check clearance process for new instructional staff working with minors.
• Staff the front desk and manage the main phone line to create a welcoming first touchpoint.
• Collaborate with Wharton Finance & Administration and Operational teams to manage supplies for team operations.
• Manage daily operations for the Wharton Global Youth suite in partnership with operations teams.

Skills

Attention to detail

Education

Bachelor's degree

Tools

MS Office

Job description

The University of Pennsylvania's Wharton Global Youth Program is seeking an Administrative Assistant to deliver high-level administrative and project support to the Senior Executive Director and team. The role encompasses calendar management, document preparation, and process improvement initiatives across program activities.

Responsibilities include managing Salesforce tickets, supporting marketing efforts, handling background checks for staff working with minors, front desk duties, and