Hybrid Administrative Assistant — Youth Program

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 26,000 - 32,000; Full time

Job summary

The Wharton Global Youth Program at the University of Pennsylvania seeks an Administrative Assistant to provide high-level administrative and project management support to the Senior Executive Director and the broader team. This role offers a diverse set of responsibilities and insight into our programming.

The ideal candidate has a bachelor’s degree and 0–2 years of experience, with strong MS Office skills and the ability to work in the office at least three days per week.

Qualifications

• Bachelor’s degree and 0–2 years of experience.
• Strong knowledge of MS Office and common office tools.
• Available to work in the office at least 3 days per week.

Responsibilities

• Provide project-based administrative support for programs and competitions.
• Serve as the primary point of contact for Salesforce Help Desk tickets, triaging requests and assigning them to staff, with Tier 1 support.
• Provide support with social media and other marketing materials.
• Oversee the background check clearance process for all new instructional staff working with minors.
• Staff the office front desk and manage the main phone line, ensuring a welcoming first touchpoint for students, faculty, staff, and parents.
• Collaborate with Wharton Finance & Administration and the Wharton Executive Education Operational Team to manage supply orders and materials for team operations.
• Manage daily operations for the Wharton Global Youth suite in partnership with Wharton Huntsman Hall Operations.

Skills

MS Office

Education

Bachelor's degree

Job description

The Wharton Global Youth Program at the University of Pennsylvania seeks an Administrative Assistant to provide high-level administrative and project management support to the Senior Executive Director and the broader team. This role offers a diverse set of responsibilities and insight into our programming.

The ideal candidate has a bachelor’s degree and 0–2 years of experience, with strong MS Office skills and the ability to work in the office at least three days per week.