Strategic Executive Assistant for Global Initiatives

University of Pennsylvania; Pennsylvania; On-site; USD 66,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Retirement plans

Flexible work hours

Wellness resources

Professional development

Job summary

University of Pennsylvania is seeking an Executive Assistant and Administrative Officer to provide high-level support to the Vice Provost and Associate Vice Provost for Global Initiatives. The role also develops and manages internal and external programming to drive engagement and strengthen global networks.

The position supports Penn Global division directors, streamlining information and activities while promoting an inclusive work environment and coordinating complex events, travel, and

Qualifications

• Bachelor's degree and 3 to 5 years of administrative support experience.
• Strong organizational skills and advanced knowledge of Outlook, Word and Excel required.
• Knowledge of PowerPoint, and Adobe strongly preferred.
• Demonstrated experience with digital communications, preferably in website and social media content.
• Strong interpersonal skills and the ability to proactively problem solve required.
• Excellent customer service, oral and written communication skills; knowledge of Penn systems preferred.

Responsibilities

• Event Management: Develop strategy and logistics for Penn Global initiatives events and related activities, including town halls and stakeholder meetings.
• Executive Administration: Manage complex schedules, travel, meetings, briefings, and internal communications for senior leaders.
• Promote a positive and inclusive work environment; develop programs to support diversity and engagement.
• Special Projects: Lead ad hoc initiatives within the Global Initiatives portfolio as assigned.
• Executive Hiring: Oversee senior-level hiring processes, interview logistics, rubrics, and onboarding support.
• Guests and Visitors: Coordinate travel, accommodations, itineraries, and liaison with Penn departments and partners.
• Purchasing and Acquisition: Support purchasing systems and liaison with vendors via Penn offices.
• Graduate Student Assistant: Co-manage a Global Initiatives graduate student assistant for 10 hours a week.
• Other duties and responsibilities as assigned

Skills

Organizational skills

Interpersonal skills

Communication skills

Customer service

Problem solving

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Adobe

Job description

University of Pennsylvania is seeking an Executive Assistant and Administrative Officer to provide high-level support to the Vice Provost and Associate Vice Provost for Global Initiatives. The role also develops and manages internal and external programming to drive engagement and strengthen global networks.

The position supports Penn Global division directors, streamlining information and activities while promoting an inclusive work environment and coordinating complex events, travel, and