Administrative Assistant, Global Youth Program

upenn; United States; On-site; USD 26,000 - 32,000; Full time

Job summary

The Wharton Global Youth Program is seeking a dedicated Administrative Assistant to provide high-level administrative and project management support to the Senior Executive Director and the broader team. This position offers a diverse set of responsibilities and is an excellent opportunity to engage with various aspects of our programming.

Applicants should hold a bachelor's degree and 0-2 years of experience, be proficient with MS Office, and be able to work in a college office setting at least

Qualifications

• Bachelor's degree and 0-2 years of experience.
• Ability to work in an office setting with digital and in-person tools.
• Proficiency with MS Office and other comparable tools.

Responsibilities

• Provide project-based support for programs and competitions, including managing administrative functions and reconciling financial transactions.
• Serve as the primary point of contact for Salesforce Help Desk tickets, triaging requests and assigning them to staff for response, as well as offering Tier 1 level support.
• Provide support with social media and other marketing materials.
• Oversee the background check clearance process for all new instructional staff working with minors.
• Staff the office front desk and manage the main phone line, ensuring a welcoming and supportive first touchpoint for students, faculty, staff, and parents.
• Collaborate with Wharton Finance & Administration and the Wharton Executive Education Operational Team to manage supply orders and materials for team operations.
• Manage daily operations for the Wharton Global Youth suite in partnership with Wharton Huntsman Hall Operations.

Skills

Attention to detail

Education

Bachelor's degree

Tools

MS Office

Job description

The Wharton Global Youth Program is seeking a dedicated Administrative Assistant to provide high-level administrative and project management support to the Senior Executive Director and the broader team. This position offers a diverse set of responsibilities and is an excellent opportunity to engage with various aspects of our programming.

Applicants should hold a bachelor's degree and 0-2 years of experience, be proficient with MS Office, and be able to work in a college office setting at least