Administrative Assistant - Front Desk, Scheduling & Events

Kodiakgas; Pecos (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

Kodiak Gas Services is seeking an Administrative Assistant to support daily office operations, act as the first contact for visitors, and manage scheduling, travel, mail, and events. This role emphasizes strong communication, organization, and timely reporting.

The position requires a high school diploma or GED and at least two years of admin experience, with proficiency in Microsoft Office and Adobe Acrobat. Valid driver’s license and English proficiency are a must.

Qualifications

• High school diploma or GED.
• Minimum two years of administrative assistant or related experience.
• Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and Adobe Acrobat.
• Knowledge of office management systems and procedures.
• Strong verbal and written communication skills.
• Excellent organizational and time management skills.
• Valid Driver's License with MVR within Company Policy parameters.
• Ability to read, write, speak, and understand English.

Responsibilities

• Greeting and assisting visitors in a professional manner.
• Maintain and organize common office areas.
• Schedule travel arrangements for employees.
• Collect, sort, and distribute incoming and outgoing mail.
• Organize and schedule meetings and appointments.
• Order, track, and maintain office supplies.
• Coordinate office cleaning and maintenance as needed.
• Order and coordinate meals for meetings, training classes, and events.
• Submit accurate and timely expense and procurement reports with receipts and approvals.
• Attend safety meetings and complete 2 Behavioral-Based Safety forms (BBS).
• Assist in planning, coordinating and attending all company events.
• Distribute and assist in programming employee key cards.
• Assist with vehicle/trailer registrations and related documentation.
• Provide assistance with Geotab reporting.
• Ensure bulletin board and internal communications are current and accurate.
• Coordinate with local organizations to provide volunteer opportunities to employees.
• Serve as Emergency Office Coordinator and assist with emergency preparedness efforts.
• Perform additional duties as assigned

Skills

Verbal communication

Written communication

Organizational skills

Time management

Education

High school diploma or GED

Tools

Microsoft Office Suite

Adobe Acrobat

Geotab reporting

Job description

Kodiak Gas Services is seeking an Administrative Assistant to support daily office operations, act as the first contact for visitors, and manage scheduling, travel, mail, and events. This role emphasizes strong communication, organization, and timely reporting.

The position requires a high school diploma or GED and at least two years of admin experience, with proficiency in Microsoft Office and Adobe Acrobat. Valid driver’s license and English proficiency are a must.