Office Manager

Kodiakgas; Pecos (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Kodiakgas in Pecos, Texas is seeking a diligent Office Manager to support daily office operations and administrative activities. The ideal candidate will have a high school diploma or GED, and at least two years of relevant experience.

A strong proficiency in Microsoft Office Suite is essential. Responsibilities include assisting visitors, managing office supplies, coordinating travel, and ensuring efficient office operations. This role also requires excellent organizational and communication skills.

Qualifications

• Minimum of two years of office management or administrative experience.
• Strong knowledge of office management systems and procedures.
• Valid driver's license with acceptable Motor Vehicle Record.

Responsibilities

• Coordinate daily office operations and administrative activities.
• Greet and assist visitors and customers professionally.
• Order and maintain office supplies and operational materials.
• Coordinate travel arrangements for employees.
• Manage company credit card expenditures and reports.

Skills

Microsoft Office Suite proficiency

Strong verbal and written communication skills

Excellent organizational skills

Time management skills

Education

High school diploma or GED

Minimum two years of office manager experience

Tools

Adobe Acrobat

Job description

JOIN THE PEOPLE POWERING KODIAK

Kodiak understands that our most valuable resource is our employees, and in order to provide industry-leading service and runtime, you must attract and retain premier talent. To accomplish this, Kodiak focuses on providing internal professional development and training, as well as the best benefits package in the industry.

Position Summary

The Office Manager supports daily office operations by coordinating administrative activities, maintaining office organization, and assisting employees, visitors, and customers. This position helps ensure the office operates efficiently and supports company objectives.

Essential Duties & Responsibilities

• Greet and assist visitors, customers, vendors, and employees in a professional manner.
• Provide support to visitors or customers
• Provide administrative support to employees
• Maintain proficiency in office systems and administrative processes.
• Provide reports as requested
• Check and distribute mail
• Maintain office conditions by coordinating repairs, maintenance, and facility-related needs.
• Order, track, and maintain office and operational supplies.
• Order oil sample supplies
• Coordinate travel arrangements for rotators.
• Coordinate travel for training/meetings
• Responsibly manage company credit card expenditures and ensure timely submission of expense reports (monthly).
• Partner with corporate contact to organize special events
• Arrange lunch when training/meetings are in session
• Coordinate employee engagement opportunities
• Coordinate Monthly/quarterly community volunteer opportunities
• Update The Den as needed
• Attend safety meetings and complete required Behavioral- Based Safety forms (BBS), monthly
• Serve as building emergency action coordinator
• Maintain records of employee key card access and coordinate programming requests.
• Coordinate company vehicle administration, including registrations, license plates, spare keys, and related documentation.
• Support utilization of Geotabs on company assets
• Update and maintain technician assignments and other operational tracking systems.
• Open Work Orders/Work Tickets as needed
• Support Kodiak initiatives
• Perform additional duties and special projects as assigned.

Education, Experience and Training

• High school diploma or GED
• Minimum two years of office manager or related experience
• Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and Adobe Acrobat
• Knowledge of office management systems and procedures
• Strong verbal and written communication skills
• Excellent organizational skills and time management skills
• Valid Driver's License, with Motor Vehicle Record (MVR) within the acceptable parameters of Company Policy required
• Ability to read, write, speak, and understand English

Physical Demands

• Ability to lift boxes not to exceed 35 lbs.
• Ability to sit or stand for long periods of time as needed
• Must be able to work under pressure and occasionally long or irregular hours
• Travel requirements, up to 10%

Kodiak Gas Services is an Equal Employment Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.

ReqID: JR3587