Administrative Assistant, Operations

Kodiakgas; Pecos (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

Kodiak Gas Services is seeking an Administrative Assistant to support daily office operations, act as the first contact for visitors, and manage scheduling, travel, mail, and events. This role emphasizes strong communication, organization, and timely reporting.

The position requires a high school diploma or GED and at least two years of admin experience, with proficiency in Microsoft Office and Adobe Acrobat. Valid driver’s license and English proficiency are a must.

Qualifications

• High school diploma or GED.
• Minimum two years of administrative assistant or related experience.
• Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and Adobe Acrobat.
• Knowledge of office management systems and procedures.
• Strong verbal and written communication skills.
• Excellent organizational and time management skills.
• Valid Driver's License with MVR within Company Policy parameters.
• Ability to read, write, speak, and understand English.

Responsibilities

• Greeting and assisting visitors in a professional manner.
• Maintain and organize common office areas.
• Schedule travel arrangements for employees.
• Collect, sort, and distribute incoming and outgoing mail.
• Organize and schedule meetings and appointments.
• Order, track, and maintain office supplies.
• Coordinate office cleaning and maintenance as needed.
• Order and coordinate meals for meetings, training classes, and events.
• Submit accurate and timely expense and procurement reports with receipts and approvals.
• Attend safety meetings and complete 2 Behavioral-Based Safety forms (BBS).
• Assist in planning, coordinating and attending all company events.
• Distribute and assist in programming employee key cards.
• Assist with vehicle/trailer registrations and related documentation.
• Provide assistance with Geotab reporting.
• Ensure bulletin board and internal communications are current and accurate.
• Coordinate with local organizations to provide volunteer opportunities to employees.
• Serve as Emergency Office Coordinator and assist with emergency preparedness efforts.
• Perform additional duties as assigned

Skills

Verbal communication

Written communication

Organizational skills

Time management

Education

High school diploma or GED

Tools

Microsoft Office Suite

Adobe Acrobat

Geotab reporting

Job description

Kodiak offers a competitive benefits package that supports employees' health, financial security, and overall well-being, including medical, dental, vision, retirement savings, paid time off, and wellness resources.

JOIN THE PEOPLE POWERING KODIAK

Kodiak understands that our most valuable resource is our employees, and in order to provide industry-leading service and runtime, you must attract and retain premier talent. To accomplish this, Kodiak focuses on providing internal professional development and training, as well as the best benefits package in the industry.

Position Summary

The administrative assistant supports daily office operations to ensure efficiency and organization. This role serves as the first point of contact for visitors and employees when coordinating schedules, meetings, travel and company events.

Greeting and assisting visitors in a professional manner

Maintain and organize common office areas

Schedule travel arrangements for employees

Collect, sort, and distribute incoming and outgoing mail

Organize and schedule meetings and appointments

Order, track, and maintain office supplies

Coordinate office cleaning and maintenance as needed

Order and coordinate meals for meetings, training classes, and events

Submit accurate and timely expense and procurement reports with receipts and approvals. (by 1st day of closing)

Attend safety meeting and complete 2 Behavioral- Based Safety forms (BBS)

Assist in planning, coordinating and attending all company events

Distribute and assist in programming employee key cards

Assist with vehicle / trailer registrations and related documentation

Provide assistance with Geotab reporting

Ensure bulletin board and internal communications are current and accurate

Coordinate with local organizations to provide volunteer opportunities to employees

Serve as Emergency Office Coordinator and assist with emergency preparedness efforts

Perform additional duties as assigned

Education, Experience and Training

High school diploma or GED

Minimum two years of administrative assistant or related experience

Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and Adobe Acrobat

Knowledge of office management systems and procedures

Strong verbal and written communication skills

Excellent organizational skills and time management skills

Valid Driver's License, with Motor Vehicle Record (MVR) within the acceptable parameters of Company Policy required

Ability to read, write, speak, and understand English

Physical Demands

Ability to lift boxes not to exceed 35 lbs.

Ability to sit or stand for long periods of time as needed

Must be able to work under pressure and occasionally long or irregular hours

Travel requirements, up to 10%

Kodiak Gas Services is an Equal Employment Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.

Kodiak Gas Services is an Equal Employment Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.