Administrative Assistant | Front Desk & Records Support

Calhoun Community College; Huntsville (AL); On-site; USD 41,000 - 60,000; Full time

Job summary

Calhoun Community College in Huntsville, AL is seeking an Administrative Assistant to support the Department with clerical duties, file management, visitor greeting, and budget maintenance. Salary is set on ACCS Salary Schedule E3, Grade 4: $41,349 - $59,541, with range determined by years of full-time related work experience.

Work hours are Monday–Thursday 7:45 a.m.–5:15 p.m. and Friday 7:45 a.m.–11:45 a.m.

Qualifications

• Previous office experience preferred.
• Strong organization and communication skills.
• Ability to handle confidential information.

Responsibilities

• Greet in-person visitors and respond to their needs appropriately.
• Answer a multi-line phone system and direct calls appropriately.
• Screen, route, and coordinate pick-up of incoming mail including email.
• Receive, input and process paperwork ensuring items are submitted in a timely manner.
• Discern when confidentiality in work needs to be maintained and maintain that confidentiality.
• Type and transcribe letters, memos and other correspondence.

Job description

Calhoun Community College in Huntsville, AL is seeking an Administrative Assistant to support the Department with clerical duties, file management, visitor greeting, and budget maintenance. Salary is set on ACCS Salary Schedule E3, Grade 4: $41,349 - $59,541, with range determined by years of full-time related work experience.

Work hours are Monday–Thursday 7:45 a.m.–5:15 p.m. and Friday 7:45 a.m.–11:45 a.m.