Cashier

ENTERPRISE STATE COMMUNITY COLLEGE; Decatur (AL); On-site; USD 36,000 - 54,000; Full time

Job summary

Calhoun Community College in Decatur, AL is seeking a Cashier to handle receipt and deposit of college monies and to support the Business Office with student accounts. The role requires cashier experience, proficiency in Excel and Word, and adherence to accounting procedures.

The position involves a 40-hour work week and pay scale placement from $35,670 to $53,865 per year depending on experience. Responsibilities include answering calls, processing payments, balancing cash, generating reports,

Qualifications

• Minimum of a high school diploma or equivalent and 10 semester hours of postsecondary education in clerical or related field, OR a high school diploma with two years clerical work experience.
• Experience as a cashier is required.
• Ability to utilize Excel or other database software to enter, format, sort and analyze information and prepare reports is required.
• Ability to utilize Word or other word processing tools to prepare and communicate information is required.

Responsibilities

• Answer College incoming calls and connect to appropriate areas.
• Answer Business Office incoming calls and emails to assist students with account inquiries, including balances, reinstatements and refunds.
• Provide customer service to students, receipt student payments and generate receipts.
• Apply payments to appropriate accounts in the College’s accounting systems for student and non-AR accounts.
• Balance cash drawer and prepare bank deposits daily.
• Generate necessary reports for daily cash receipts consisting of cashier session report, deposit slip, credit card and settlement report.
• Maintain ledger and reconcile monthly returned checks. Place and remove holds on student accounts per Business Office policy.
• Prepare invoices or receipt payments for Third Party billings.
• Issue vehicle decals and maintain decal log.
• Assist business office personnel with clerical duties related to student accounts.
• Perform all duties with professionalism.
• Perform related work as assigned.

Skills

Cashier experience

Excel

Word

Clerical experience

Communication skills

Education

High school diploma or equivalent with clerical coursework

Two years clerical experience

Tools

Excel

Access

Word

Job description

The Cashier is responsible for the receipt and deposit of all college monies.

Salary: Appropriate placement on ACCS Salary Schedule E4, Grade 05: $35,670 - $53,865

(Salary within this range is determined by your documented years of full-time related work experience)

Work Hours: 40 hours per week. Monday through Thursday between the hours of 7:45 a.m. - 5:15 p.m.; Friday 7:45 a.m. - 11:45 a.m.

1. Answer College incoming calls and connect to appropriate areas.
2. Answer Business Office incoming calls and emails to assist students with account inquiries, including but not limited to balances, reinstatements and refunds.
3. Provide customer service to students, receipt student payments and generate receipts.
4. Apply payments to appropriate accounts in the College’s accounting systems for student and non-AR accounts.
5. Balance cash drawer and prepare bank deposits daily.
6. Generate necessary reports for daily cash receipts consisting of cashier session report, deposit slip, credit card and settlement report.
7. Maintain ledger and reconcile monthly returned checks. Place and remove holds on student accounts per Business Office policy.
8. Prepare invoices or receipt payments for Third Party billings.
9. Issue vehicle decals and maintain decal log.
10. Assist business office personnel with clerical duties related to student accounts.
11. Perform all duties with professionalism.
12. Perform related work as assigned.

1. A minimum of a high school diploma or equivalent and 10 semester hours of postsecondary education from an accredited institution in clerical or related field is required OR a minimum of a high school diploma or equivalent with two (2) years clerical work experience is required.
2. Experience as a cashier is required.
3. Ability to utilize Excel or other database software (such as Access) to enter, format, sort and analyze information and prepare reports is required.
4. Ability to utilize Word or other word processing tools to prepare and communicate information is required.

Preference will be given to candidates who can demonstrate through their experiences and accomplishments

1. Effective oral and written communication skills.
2. Skill in utilizing a multi-line phone system.
3. Ability to multi-task and prioritize issues.
4. Ability to operate in a professional manner at all times.
5. Ability to establish and maintain effective working relationships with students, other employees, and the public.
6. Customer Service Orientation – A focus on being friendly and patient in responding to customer needs.
7. Willingness to maintain flexibility in order to meet customer needs.
8. A positive attitude regardless of circumstances at hand.
9. Demonstrated knowledge of accounting principles and practices.
10. Knowledge of office procedures and use of standard office equipment.
11. Knowledge of generally accepted office practices and procedures, including records management.
12. A basic understanding of computerized accounting and various office software.
13. Ability to follow detailed instructions and adhere to prescribed routines.
14. Ability to understand and carry out moderately complex oral and written instructions.
15. Confidence in decision making and communications skills.
16. Ability to utilize email systems to communicate information.
17. Conscientious – care about how work is done and wanting to do a good job.
18. Ability to work with minimal supervision/work independently.
19. Ability to maintain confidentiality of office information.
20. Willingness and desire to learn new things and apply that learning.

BACKGROUND CHECK STATEMENT:

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding.

Calhoun Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.

Calhoun Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Calhoun Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling [phone], or by using information available on SACSCOC’s website (www.sacscoc.org). Specific questions regarding Calhoun's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college.

P.O. Box 2216

Decatur, AL 35609

256-306-2590

256-306-2591

[e-mail]