Dynamic Administrative Assistant for Department Operations

ENTERPRISE STATE COMMUNITY COLLEGE; Huntsville (AL); On-site; USD 41,000 - 60,000; Full time

Job summary

ENTERPRISE STATE COMMUNITY COLLEGE is seeking an Administrative Assistant to support the Department with clerical tasks, office management, document preparation, filing and records management. The role requires greeting visitors and maintaining the department budget.

Salary is placed on ACCS Salary Schedule E3, Grade 4: $41,349 - $59,541, with pay determined by years of full-time related work experience. Work hours are typically Monday through Thursday, with Friday half-day.

Qualifications

• Minimum... job incumbency not specified; assume standard administrative prerequisites.

Responsibilities

• Greet in-person visitors and respond to their needs.
• Answer a multi-line phone system and direct calls appropriately.
• Screen, route, and coordinate pick-up of incoming mail including email.
• Receive, input and process paperwork ensuring items are submitted in a timely manner.
• Discern when confidentiality in work needs to be maintained and maintain that confidentiality.
• Type and transcribe letters, memos and other correspondence.

Skills

Greet visitors

Phone handling

Record keeping

Confidentiality

Education

High school diploma

Tools

MS Office

Typing

Job description

ENTERPRISE STATE COMMUNITY COLLEGE is seeking an Administrative Assistant to support the Department with clerical tasks, office management, document preparation, filing and records management. The role requires greeting visitors and maintaining the department budget.

Salary is placed on ACCS Salary Schedule E3, Grade 4: $41,349 - $59,541, with pay determined by years of full-time related work experience. Work hours are typically Monday through Thursday, with Friday half-day.