Administrative Assistant, Health Science

Calhoun Community College; Huntsville (AL); On-site; USD 41,000 - 60,000; Full time

Job summary

Calhoun Community College in Huntsville, AL is seeking an Administrative Assistant to support the Department with clerical duties, file management, visitor greeting, and budget maintenance. Salary is set on ACCS Salary Schedule E3, Grade 4: $41,349 - $59,541, with range determined by years of full-time related work experience.

Work hours are Monday–Thursday 7:45 a.m.–5:15 p.m. and Friday 7:45 a.m.–11:45 a.m.

Qualifications

• Previous office experience preferred.
• Strong organization and communication skills.
• Ability to handle confidential information.

Responsibilities

• Greet in-person visitors and respond to their needs appropriately.
• Answer a multi-line phone system and direct calls appropriately.
• Screen, route, and coordinate pick-up of incoming mail including email.
• Receive, input and process paperwork ensuring items are submitted in a timely manner.
• Discern when confidentiality in work needs to be maintained and maintain that confidentiality.
• Type and transcribe letters, memos and other correspondence.

Job description

The Administrative Assistant is responsible for performing various administrative duties to support the work of the Department. These duties include clerical, office management, preparing various typewritten documents, filing and managing records, greeting visitors, and maintaining Department budget.

Salary: Appropriate placement on ACCS Salary Schedule E3, Grade 4: $41,349 - $59,541

(Salary within this range is determined by your documented years of full-time related work experience)

Work Hours: Monday through Thursday, 7:45 a.m. - 5.15 p.m.; Friday 7:45 a.m. - 11:45 a.m.

Applicants must meet the minimum qualifications and must submit a complete application packet to be considered. A complete application consists of the following:

• Online application
• Current résumé
• Copy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.

1. Greet in-person visitors and respond to their needs appropriately.
2. Answer a multi-line phone system and direct calls appropriately.
3. Screen, route, and coordinate pick-up of incoming mail including email.
4. Receive, input and process paperwork ensuring items are submitted in a timely manner.
5. Discern when confidentiality in work needs to be maintained and maintain that confidentiality.
6. Type and transcribe letters, memos and other correspondence or