Administrative Assistant | Front Desk & Program Support

Seabury Resources for Aging; Washington (District of Columbia); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

403(b) Retirement

Health insurance

Paid time off

Vision insurance

Dental insurance

Job summary

Seabury Resources for Aging in Washington, DC seeks an Administrative Assistant to provide administrative and operational support to the Program Director, help maintain records, coordinate communications with contractors and staff, and assist with scheduling, reporting, and program activities.

The role requires professionalism, attention to detail, and a commitment to responsive service, with responsibilities spanning front desk oversight, document handling for over 500 members, and

Qualifications

• 1–2 years of administrative experience, including internships or volunteer work.
• Proficiency in Google Workspace and Microsoft Office.
• Current CPR/AED certification required.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to work independently.
• Ability to thrive in a fast-paced, high-pressure environment.

Responsibilities

• Oversee front desk operations and support the Front Desk Receptionist.
• Ensure member intake, physician, and waiver forms are complete and current.
• Maintain organized, confidential records for more than 500 members.
• Prepare correspondence, reports, forms, and presentation materials; update the daily agenda.
• Order office supplies and equipment for program activities.
• Coordinate routine technology and equipment support with the IT Technician.
• Enter member information in CSTAR and track participation and demographics.
• Compile survey data and assist with survey administration.
• Assist the Program Director with contractor communication and special projects.
• Perform other duties as assigned.

Skills

Customer service

Written communication

Verbal communication

Attention to detail

Critical thinking

Judgment

Independence

Work under pressure

Education

CPR/AED certification

Tools

Google Workspace

Microsoft Office

Job description

Seabury Resources for Aging in Washington, DC seeks an Administrative Assistant to provide administrative and operational support to the Program Director, help maintain records, coordinate communications with contractors and staff, and assist with scheduling, reporting, and program activities.

The role requires professionalism, attention to detail, and a commitment to responsive service, with responsibilities spanning front desk oversight, document handling for over 500 members, and