Administrative Assistant & Office Coordinator

SCHARP; Los Angeles (CA); On-site; USD 43,000 - 61,000; Full time

Job summary

SCHARP is seeking a File Clerk/Administrative Assistant to support the Office Manager and Program Director with a range of administrative tasks. The role leads clerical support, maintaining records, and coordinating forms and databases for the department.

The position emphasizes strong organizational skills, attention to detail, and effective communication while ensuring accurate documentation and compliance with program workflows.

Qualifications

• Proven clerical/administrative experience preferred.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and coordinate with teams.

Responsibilities

• Update staff productivity spreadsheets daily under the Program Director.
• Print and process Medical Eligibility screenings for clients monthly.
• Submit staff training certificates to HR and route provider change forms monthly.
• Maintain current forms and ensure easy access at designated locations.
• Develop and maintain forms, databases, schedules and logs supporting work processes.
• Provide coverage for colleagues and answer phones professionally.
• Coordinate work among staff to ensure timely completion and accurate records.

Skills

Organizational skills

Attention to detail

Strong writing/editing

Project coordination

Education

High School Diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

SCHARP is seeking a File Clerk/Administrative Assistant to support the Office Manager and Program Director with a range of administrative tasks. The role leads clerical support, maintaining records, and coordinating forms and databases for the department.

The position emphasizes strong organizational skills, attention to detail, and effective communication while ensuring accurate documentation and compliance with program workflows.