Administrative Assistant

Seabury Resources for Aging; Washington (District of Columbia); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

403(b) Retirement

Health insurance

Paid time off

Vision insurance

Dental insurance

Job summary

Seabury Resources for Aging in Washington, DC seeks an Administrative Assistant to provide administrative and operational support to the Program Director, help maintain records, coordinate communications with contractors and staff, and assist with scheduling, reporting, and program activities.

The role requires professionalism, attention to detail, and a commitment to responsive service, with responsibilities spanning front desk oversight, document handling for over 500 members, and

Qualifications

• 1–2 years of administrative experience, including internships or volunteer work.
• Proficiency in Google Workspace and Microsoft Office.
• Current CPR/AED certification required.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to work independently.
• Ability to thrive in a fast-paced, high-pressure environment.

Responsibilities

• Oversee front desk operations and support the Front Desk Receptionist.
• Ensure member intake, physician, and waiver forms are complete and current.
• Maintain organized, confidential records for more than 500 members.
• Prepare correspondence, reports, forms, and presentation materials; update the daily agenda.
• Order office supplies and equipment for program activities.
• Coordinate routine technology and equipment support with the IT Technician.
• Enter member information in CSTAR and track participation and demographics.
• Compile survey data and assist with survey administration.
• Assist the Program Director with contractor communication and special projects.
• Perform other duties as assigned.

Skills

Customer service

Written communication

Verbal communication

Attention to detail

Critical thinking

Judgment

Independence

Work under pressure

Education

CPR/AED certification

Tools

Google Workspace

Microsoft Office

Job description

Benefits:

• 403(b) Retirement
• Health insurance
• Paid time off
• Vision insurance
• Dental insurance

REPORTS TO: Director

Organization

Seabury Resources for Aging is a private, not-for-profit corporation registered in the District of Columbia, which provides various services to enhance the quality of life for older adults. Seabury's mission is to provide personalized, affordable services and housing options to help older adults in the greater Washington, DC area live with independence and dignity. Seabury strives to continue to be the trusted community leader in aging services.

Overview of the Role

The Administrative Assistant provides administrative and operational support to the Program Director to ensure efficient daily office operations. This position maintains accurate records, coordinates communications with contractors and staff, and assists with scheduling, reporting, and program-related activities. The role requires professionalism, attention to detail, and a commitment to responsive service.

Department

This department promotes wellness as an optimum state of health and well-being achieved through disease prevention and health promotion. We believe the key to wellness is identifying health risks and teaching the necessary lifestyle changes to reduce those risks.

Responsibilities

• Oversee front desk operations and support the Front Desk Receptionist.
• Ensure member intake, physician, and waiver forms are complete and current.
• Maintain organized, confidential records for more than 500 members.
• Prepare correspondence, reports, forms, and presentation materials; update the daily agenda.
• Order office supplies and equipment for program activities.
• Coordinate routine technology and equipment support with the IT Technician.
• Enter member information in CSTAR and track participation and demographics.
• Compile survey data and assist with survey administration.
• Assist the Program Director with contractor communication and special projects.
• Perform other duties as assigned.

Key Qualifications

• 1-2 years of relevant administrative experience, including internships or volunteer work.
• Proficiency in Google Workspace and Microsoft Office.
• Current CPR/AED certification required.
• Strong customer service skills.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Sound critical thinking and judgment.
• Ability to make informed decisions.
• Ability to work independently with minimal supervision.
• Ability to remain effective in a fast-paced, high-pressure environment.

Work Environment:

Standard office environment

Essential Physical Functions:

Ability to lift 20 pounds

Equipment Used:

PC/laptop, computer printer, office copier, telephone, facsimile machine, shredder, and typical office equipment.