Administrative Assistant — Front Desk & Office Ops

City Rise Safety; Fremont (CA); Presencial; USD 32.000 - 34.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health, dental, and vision insurance

401(k) plan with company match

Paid time off and holidays

Travel reimbursement

Professional development opportunities

Descripción de la vacante

City Rise Safety is hiring an Administrative Assistant to support daily operations in a fast-paced office across California. You will greet visitors, manage phone lines, and assist with clerical tasks, data entry, and document control.

The role reports to the Accounts Receivable Manager, is non-exempt and full-time, with a salary range of $23.00-$25.00 per hour. We offer competitive benefits and a collaborative work environment.

Formación

• Basic Microsoft Office skills (Excel and Outlook).
• CA Driver’s License with a clean driving history; insurable.
• Establish and maintain effective working relationships with coworkers.
• Work independently with minimal supervision and meet deadlines.
• Plan and complete tasks with accuracy and initiative.
• Strong interpersonal skills and professional demeanor.
• Ability to work in a high-volume office with interruptions.
• Excellent written and verbal communication skills.

Responsabilidades

• Answer phones and greet visitors at the front desk.
• Maintain filing for administrative departments.
• Sort and distribute communications, shipments, and mail.
• Maintain and distribute PPE and related supplies.
• Assist in employee engagement event planning.
• Record checks received and handle basic data entry in Excel.
• Coordinate office and field lunches and monitor supplies.
• Support Fleet Dept with admin tasks including driver credentials and registrations.
• Prepare reports and documentation for internal departments.

Conocimientos

Basic Microsoft Office skills

Excel

Outlook

Driver’s license (CA)

Relationship building

Independent work

Time management

Professional communication

Educación

High school or equivalent (preferred)

Experience as back-office/administrative assistant

Descripción del empleo

City Rise Safety is hiring an Administrative Assistant to support daily operations in a fast-paced office across California. You will greet visitors, manage phone lines, and assist with clerical tasks, data entry, and document control.

The role reports to the Accounts Receivable Manager, is non-exempt and full-time, with a salary range of $23.00-$25.00 per hour. We offer competitive benefits and a collaborative work environment.