City Rise Safety - Administrative Assistant

City Rise LLC; Fremont (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Flexible Spending Account

Job summary

City Rise Safety, LLC is seeking an Administrative Assistant to support daily operations at our California offices. You will greet visitors, answer phones, and provide reliable customer service while maintaining organized records.

The role includes filing, coordinating office and field lunches, managing PPE, assisting Fleet and Admin teams, and basic data entry in Excel. A high school diploma and basic Microsoft Office skills are required.

Qualifications

• Basic Microsoft Office skills required.
• Excellent written and verbal communication skills.
• Ability to work independently and meet deadlines.

Responsibilities

• Answer phones and greet visitors at the front desk.
• Maintain filing for administrative departments and coordinate communications.
• Assist Fleet and Admin teams with various tasks and data entry in Excel.
• Coordinate office and field lunches and manage PPE distribution.

Skills

Microsoft Office

Customer service

Time management

Communication skills

Self-motivation

Driving license

Education

High school diploma or equivalent

Tools

Microsoft Excel

Outlook

Job description

Administrative Assistant

Position: Non-Exempt/Hourly/ Full-time

Department: Admin

Reports To: Accounts Receivable Manager

Salary Range: $23.00-$25.00/Hour

City Rise Safety

ABOUT US

We are a well-established and growing company offering a competitive salary and great benefits package for the right candidate. We service all of California from multiple locations. We provide high quality traffic control safety services to construction job sites, such as Flagging traffic through a work site, setting up and monitoring Lane Closures to divert traffic, or Detouring traffic to reduce traffic congestion and prevent accidents. We serve the needs of varied industries and are focused on maintaining a safe work environment for the construction crew, our employees, and the public. Our focus is Safety, so our customers can focus on their jobs.

Job Summary:

The Administrative Assistant will help with the organization and running of the daily administrative operations of the company. This person will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working at the front desk and be responsible for greeting visitors and delivering exceptional customer service assistance.

Essential Functions:

• Answer phones
• Maintain filing for administrative departments
• Sort and distribute communications on time, including incoming and outgoing shipments
• Maintain and distribute PPE (Personal Protective Equipment)
• Assist in employee engagement event planning
• Record checks received
• Organize office and assist associates in ways that optimize procedures
• Coordinate office and field lunches
• Monitor supply levels and communicate shortages
• Maintain trusting relationships with suppliers, customers and coworkers
• Assist other departments with administrative tasks as needed
• Maintain reports and documentation for internal departments
• Preform basic data entry and tracking with Microsoft Excel
• Communicate with employees to collect and update required information for Excel reporting
• Assist Fleet Department with administrative responsibilities, including driver credential setup, fuel card management, vehicle registrations, equipment transfers, insurance claim coordination, and vehicle insurance documentation.
• Other duties as assigned

Qualifications:

• Basic Microsoft Office skills (Excel and Outlook)
• Valid CA Driver’s License with a clean driving history, must be insurable.
• Establish and maintain effective working relationships with coworkers and others
• Work independently with minimum supervision while prioritizing workloads to meet deadlines
• Initiative to plan and complete assigned work with a high level of accuracy
• Strong interpersonal skills and professional demeanor
• Work in high-volume office with multiple interruptions throughout the day
• Excellent written and verbal communication skills

Education & Experience:

• Experience as a back-office assistant, administrative assistant, or relevant administrative role
• High school or equivalent (preferred)

Physical Requirements:

• Sedentary work that primarily involves sitting/standing.
• Repeated motions that include wrist, hands and fingers.
• Must be able to complete tasks in a noisy environment.
• Adjusting or moving objects up to 50 pounds.
• Ability to move about to accomplish tasks or moving from one site to another.
• Occasionally required to balance, climb, kneel, stoop, crouch or crawl.

COMPENSATION & BENEFITS

• Competitive pay based on experience.
• Comprehensive health, dental, and vision insurance.
• 401(k) plan with company match.
• Paid time off, sick leave, and holidays.
• Chiropractic and Acupuncture.
• Flexible Spending Account
• Company paid Basic Life and AD&D Insurance
• Employee Assistance Program
• Travel reimbursement.
• Opportunities for ongoing professional development and training.

City Rise Safety, LLC. is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to fostering a respectful, inclusive, and compliant workplace that values the contributions of all employees, union and non-union alike, regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, disability, age, or any other status protected by applicable law.

Employment is contingent upon verification of legal authorization to work in the United States and successful completion of a criminal background check, if applicable and consistent with California law, as well as any required drug screening conducted in compliance with applicable state and local laws.