Administrative Assistant & Front Desk Coordinator

Allied Residential; Washington; On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

Health benefits

PTO and holidays

401(k) with match

Professional development

Job summary

Allied Residential is seeking an Administrative Assistant / Receptionist to join our corporate office in the Puget Sound area. You will manage the front desk, assist portfolio managers and properties, and support the administrative team and executives.

You will help keep operations running smoothly and provide a welcoming environment for visitors and staff. This role requires strong organizational skills, outstanding customer service, and proficiency in Microsoft Office; familiarity with Yardi

Qualifications

• High school diploma or GED required; 6 months to 1 year of related experience preferred.
• Strong customer service skills with professional demeanor for calls and visitors.
• Excellent organizational skills to manage multiple tasks and deadlines.
• Proficiency with Microsoft Office Suite, especially Outlook, Excel and Word.
• Familiarity with remote work platforms, VPNs, and online security best practices; Yardi or RealPage experience preferred.
• Strong verbal and written communication skills, including phone etiquette.
• Basic math skills to compute rates, ratios, and percentages.
• Ability to lift and/or move up to 30 pounds in a typical office setting.

Responsibilities

• Answer and route all incoming calls to the appropriate team members.
• Accept, sort, and scan all incoming mail to designated locations.
• Maintain conference room schedules and assist with meeting coordination.
• Compile and process orders for Office Manager review or purchase.
• Keep the breakroom stocked and organized.
• Create and post monthly company calendars.
• Prepare and distribute various reports to departments, properties, and ownership groups.
• Assist with monthly, quarterly, and year-end financial statement processing and reporting.

Skills

Customer service

Organizational skills

Communication skills

Basic math skills

Lift 30 pounds

Education

High school diploma or GED

Tools

Microsoft Office Suite/Office 365

Outlook

Excel

Word

Yardi

RealPage

Job description

Allied Residential is seeking an Administrative Assistant / Receptionist to join our corporate office in the Puget Sound area. You will manage the front desk, assist portfolio managers and properties, and support the administrative team and executives.

You will help keep operations running smoothly and provide a welcoming environment for visitors and staff. This role requires strong organizational skills, outstanding customer service, and proficiency in Microsoft Office; familiarity with Yardi