Administrative Assistant / Receptionist - 101

Allied Residential; Washington; On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

Health benefits

PTO and holidays

401(k) with match

Professional development

Job summary

Allied Residential is seeking an Administrative Assistant / Receptionist to join our corporate office in the Puget Sound area. You will manage the front desk, assist portfolio managers and properties, and support the administrative team and executives.

You will help keep operations running smoothly and provide a welcoming environment for visitors and staff. This role requires strong organizational skills, outstanding customer service, and proficiency in Microsoft Office; familiarity with Yardi

Qualifications

• High school diploma or GED required; 6 months to 1 year of related experience preferred.
• Strong customer service skills with professional demeanor for calls and visitors.
• Excellent organizational skills to manage multiple tasks and deadlines.
• Proficiency with Microsoft Office Suite, especially Outlook, Excel and Word.
• Familiarity with remote work platforms, VPNs, and online security best practices; Yardi or RealPage experience preferred.
• Strong verbal and written communication skills, including phone etiquette.
• Basic math skills to compute rates, ratios, and percentages.
• Ability to lift and/or move up to 30 pounds in a typical office setting.

Responsibilities

• Answer and route all incoming calls to the appropriate team members.
• Accept, sort, and scan all incoming mail to designated locations.
• Maintain conference room schedules and assist with meeting coordination.
• Compile and process orders for Office Manager review or purchase.
• Keep the breakroom stocked and organized.
• Create and post monthly company calendars.
• Prepare and distribute various reports to departments, properties, and ownership groups.
• Assist with monthly, quarterly, and year-end financial statement processing and reporting.

Skills

Customer service

Organizational skills

Communication skills

Basic math skills

Lift 30 pounds

Education

High school diploma or GED

Tools

Microsoft Office Suite/Office 365

Outlook

Excel

Word

Yardi

RealPage

Job description

Company Overview

At Allied Residential, we don't just manage properties-we build communities. Since 1987, we've been creating vibrant living spaces across the Puget Sound and beyond. Our team thrives in a culture of growth, integrity, and collaboration. With professional training, career advancement, and a supportive environment, we empower our people to lead with purpose and make a lasting impact.

Position Summary

We're seeking a professional, organized, and service-oriented Administrative Assistant / Receptionist to serve as the first point of contact at Allied Residential's corporate office. In this role, you'll manage the front desk, assist portfolio managers and properties, and provide support to administrative team members and corporate staff. You'll play a vital role in keeping office operations running smoothly, handling a wide range of administrative tasks, and ensuring a welcoming and professional environment for visitors and employees.

Key Responsibilities

• Answer and route all incoming calls to the appropriate team members.
• Accept, sort, and scan all incoming mail to designated locations.
• Maintain conference room schedules and assist with meeting coordination.
• Compile and process orders for Office Manager review or purchase.
• Keep the breakroom stocked and organized.
• Create and post monthly company calendars.
• Prepare and distribute various reports to departments, properties, and ownership groups, including Monday Morning Reports, KCHA reports, and tracking logs.
• Assist with monthly, quarterly, and year-end financial statement processing and reporting.
• Prepare lender packages, owner requests, and budget materials as needed.
• Reconcile petty cash funds on a regular basis and ensure all transactions are properly documented and balanced.
• Support year-end tasks including archiving files, creating new year files, and updating records.
• Provide administrative assistance to the President, Executive Team, and other departments as requested.
• Attend and participate in regular meetings and trainings.

Qualifications

• High school diploma or GED required; six months to one year of related experience preferred.
• Strong customer service skills with the ability to handle calls and visitors professionally.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite/Office 365, especially Outlook, Excel, and Word.
• Familiarity with remote work platforms, VPNs, and online security best practices; Yardi or RealPage experience highly preferred.
• Strong verbal and written communication skills, including professional phone etiquette.
• Basic math skills, including the ability to compute rates, ratios, and percentages.
• Ability to occasionally lift and/or move up to 30 pounds and work in a typical office environment.

Compensation & Benefits

• Competitive salary based on experience
• 152 hours (19 days) PTO annually, plus carry-over up to 120 hours and longevity PTO at 6 and 10 years
• 9 paid holidays
• Comprehensive health benefits-including medical, dental, vision, life, and disability-effective the 1st of the month after 60 days (Kaiser Permanente, Guardian, Mutual of Omaha)
• HSA and FSA through Lively
• Employee Assistance Plan (EAP)
• 401(k) with employer match (25% of contributions up to 4% of eligible pay)
• Continuous professional development and advancement opportunities

Equal Opportunity Employer

Allied Residential proudly provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity, or any other protected status.

Mission Statement

Creating Communities | Exceeding Expectations