Administrative Assistant - Flexible Schedule in Education

KIPP Capital Region Public Schools; City of Albany (NY); On-site; USD 39,000 - 46,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Casual dress code

Relocation stipend (conditions apply)

Job summary

KIPP Capital Region Public Schools is seeking an Administrative Assistant to provide essential clerical and administrative support at our Albany, NY offices. The role involves calendar management, reception duties, file maintenance, and general office tasks to help staff operate efficiently.

The successful candidate will handle multiple tasks, greet visitors, answer phones, prepare documents, and support communications with confidentiality and professionalism.

Qualifications

• Knowledge of proper office procedures including filing, answering the telephone professionally, photocopying and greeting visitors.
• Confidential handling of information and respecting privacy.
• Flexibility to work outside regular hours and adapt to school schedules.
• Experience with students and urban school environments is preferred but not required.

Responsibilities

• Maintain an accurate calendar of meetings, scheduling rooms and commitments.
• Organize and manage files; act as receptionist and support staff with tasks.
• Perform clerical duties including typing, filing and completing simple forms.
• Operate standard office equipment (copiers, scanners, phones, computers).
• Greet visitors and applicants and direct calls to appropriate staff.
• Prepare letters, memos, forms, and reports as instructed.
• Sort and deliver mail; maintain filing systems; draft correspondence.
• Contribute to research and administrative tasks as needed.

Skills

Office procedures

Telephone etiquette

Greeting visitors

Confidential handling of information

Schedule flexibility

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Copiers/Scanners

Job description

KIPP Capital Region Public Schools is seeking an Administrative Assistant to provide essential clerical and administrative support at our Albany, NY offices. The role involves calendar management, reception duties, file maintenance, and general office tasks to help staff operate efficiently.

The successful candidate will handle multiple tasks, greet visitors, answer phones, prepare documents, and support communications with confidentiality and professionalism.