School Administrative Assistant — Impactful Office Support

KIPP Capital Region (KIPP Albany Public Schools); City of Albany (NY); On-site; USD 39,000 - 46,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

403(b) retirement match

Childcare benefits

Excellent work-life balance

Casual dress code

Relocation stipend

Job summary

KIPP Capital Region is seeking an Administrative Assistant to provide clerical and administrative support across the Albany, NY area. The role includes calendar management, reception duties, filing, and routine office tasks to keep operations smooth and compliant.

The position emphasizes professionalism, confidentiality, and strong communication with staff and families. Ideal candidates will have a High School Diploma or GED (Bachelor’s Degree preferred) and experience in school settings.

Qualifications

• Minimum of a High School Diploma/GED required.
• Bachelor’s Degree preferred from an accredited college or university.
• Experience working with students in charter, private, or public schools is preferred.

Responsibilities

• Plans, manages, and maintains an accurate calendar of meetings, conferences, and commitments.
• Organizes and manages files, acts as receptionist, schedules meetings and appointments, and supports staff with tasks.
• Performs clerical duties, including typing, filing, and completing simple forms.
• Operates office equipment such as copiers, scanners, phones, PCs, and other devices.
• Greet visitors and applicants as receptionist; answer phones and direct calls.
• Prepare letters, memos, forms, and reports per instructions; handle mail processing.
• Maintain filing systems manually or electronically and support document management.
• Draft and proofread correspondence; conduct basic research as needed.

Skills

Office procedures

Telephone etiquette

Confidentiality

Customer service

Education

High School Diploma/GED

Bachelor’s Degree

Job description

KIPP Capital Region is seeking an Administrative Assistant to provide clerical and administrative support across the Albany, NY area. The role includes calendar management, reception duties, filing, and routine office tasks to keep operations smooth and compliant.

The position emphasizes professionalism, confidentiality, and strong communication with staff and families. Ideal candidates will have a High School Diploma or GED (Bachelor’s Degree preferred) and experience in school settings.