Administrative Assistant (Immediate)

KIPP Capital Region (KIPP Albany Public Schools); City of Albany (NY); Presencial; USD 39.000 - 46.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, vision coverage

403(b) retirement match

Childcare benefits

Excellent work-life balance

Casual dress code

Relocation stipend

Descripción de la vacante

KIPP Capital Region is seeking an Administrative Assistant to provide clerical and administrative support across the Albany, NY area. The role includes calendar management, reception duties, filing, and routine office tasks to keep operations smooth and compliant.

The position emphasizes professionalism, confidentiality, and strong communication with staff and families. Ideal candidates will have a High School Diploma or GED (Bachelor’s Degree preferred) and experience in school settings.

Formación

• Minimum of a High School Diploma/GED required.
• Bachelor’s Degree preferred from an accredited college or university.
• Experience working with students in charter, private, or public schools is preferred.

Responsabilidades

• Plans, manages, and maintains an accurate calendar of meetings, conferences, and commitments.
• Organizes and manages files, acts as receptionist, schedules meetings and appointments, and supports staff with tasks.
• Performs clerical duties, including typing, filing, and completing simple forms.
• Operates office equipment such as copiers, scanners, phones, PCs, and other devices.
• Greet visitors and applicants as receptionist; answer phones and direct calls.
• Prepare letters, memos, forms, and reports per instructions; handle mail processing.
• Maintain filing systems manually or electronically and support document management.
• Draft and proofread correspondence; conduct basic research as needed.

Conocimientos

Office procedures

Telephone etiquette

Confidentiality

Customer service

Educación

High School Diploma/GED

Bachelor’s Degree

Descripción del empleo

KIPP Capital Region is a part of a national network of high-performing public Charter Schools committed to creating joyful, academically excellent, and prepared students with the skills, ability, and confidence to pursue their paths to college, career, and beyond.

Located in both Albany and Troy, NY, KIPP Capital Region serves 2,500 students in grades K-12 across seven schools. We believe every individual walks through the doors of schools bearing gifts. Talent. Perspective. Drive. Inspiration. So at KIPP Capital Region, we support every student and educator to see those gifts, and then build the skills and confidence they need to thrive.

We are committed to furthering anti-racism, equity, and racial justice in all our efforts, and expect all of our stakeholders to participate in this work so that we can create a future without limits for our students, together.

Position Overview

The Administrative Assistant is responsible for performing various routine clerical duties to support the organization.

Duties/Responsibilities

• Plans, manages, and maintains an accurate calendar of meetings, conference rooms, and other commitments while balancing competing scheduling priorities.
• Organizing and managing files, acting as receptionists, scheduling meetings and appointments, and supporting other staff with organizational tasks.
• Performs clerical duties, including typing, filing, and completing simple forms.
• Operates office machines, including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Serves as the receptionist for the office, greeting visitors and applicants.
• Answers phones, directs calls to appropriate individuals and prepares messages.
• Copies, sorts, and files records related to office activities, business transactions, etc.
• Prepares letters, memos, forms, and reports according to written or verbal instructions.
• Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.
• Maintains filing systems either manually or electronically.
• Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research.

KIPP Capital Region

• Perform other duties as outlined by School Leadership.
• Committed to furthering anti-racism, equity, and racial justice in all our efforts, and expect all our stakeholders to participate in this work so that we can create a future without limits for our students together.
• Complies with all charter, federal, state, and local laws and regulations, including the NYS Department of Education, Department of Health, and NYS Office of Children and Family Services
• Adheres to organization policies and procedures; promotes and supports mission, vision, and values, including developing and participating in internal surveys and data collection for continuous improvement initiatives.

Qualifications

Education and Experience

• Minimum of a High School Diploma/GED required. Bachelor's Degree preferred from an accredited College or University preferred.
• Knowledge of proper office procedures, including filing, answering the telephone professionally, photocopying, greeting all visitors cordially, and handling information with confidentiality.
• Preferred experience working directly with students, preferably required in the charter, private, or public school environment.
• Prior experience working in schools and urban communities is preferred but not required.
• Ability to work a flexible schedule outside of regular business hours.
• Aptitude to create and work within an inclusive environment that honors and supports a diversity of backgrounds and perspectives.

Physical Requirements

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may enable individuals with disabilities to perform essential functions.

• Prolonged periods were spent sitting at a desk and working on a computer.
• Must be able to access and navigate all areas of the school and other facilities as needed.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee needs to read, write, and speak English fluently.
• While performing the duties of this job, the employee is required to stand, walk, sit, use fingers to type, handle or feel objects, tools, or controls, reach with hands and arms, climb stairs, balance; stoop/bend and reach, kneel, crouch or crawl; talk, hear.
• Dexterity requires writing and operating standard office machines such as computers, printers, copiers, fax machines, phones, and calculators.
• Ability to occasionally lift and move up to 20 pounds.

Work Perks

When you join KIPP Capital Region, you are joining in on our promise to families that their children will enter college and the professional world able to thrive academically due to their literacy, numeracy, and core knowledge in science and social studies. We also promise that our students will develop a passion for learning and the drive necessary to persevere as they climb the mountain to and through college and career. Our graduates will be prepared to return to their community as teachers, leaders, and architects of continued growth in the Capital Region. And while the biggest perk to working at KIPP Capital Region is doing work that makes a lifelong difference in the lives of our students, you'll find that's not the only benefit we offer:

• Industry-leading medical, dental, and vision coverage
• Aggressive employer 403(b) contribution match
• Childcare benefits
• Unparalleled work/life integration
• Casual dress code
• Relocation stipend (conditions apply)
• And so much more! For more information on the benefits of joining KIPP Capital Region, please view our Employee Benefits Summary .

Learn More

KIPP Capital Region offers a competitive salary ranging from $38,693 - $46,316.

Salaries are determined using an equitable compensation scale that accounts for years of experience relevant to the role and longevity within the KIPP network. KIPP Capital Region will evaluate and determine the step/level a new hire will be placed within our teacher salary scale at the point of hire.

All staff and educators at KIPP Capital Region are committed to anti-racism and inclusion, are part of a close-knit diverse community, and are encouraged to show up authentically, inspiring our children to do the same. Learn more about what it's like to work at KIPP Capital Region: kippcapital.org/join-our-team/

This role is located at KIPP Capital Region schools in Albany, NY.