Administrative Assistant — Community Programs & Scheduling

Cc MD; Baltimore (MD); On-site; USD 36,000 - 42,000; Full time

Benefits offered by this job

Vacation/sick/holiday pay

403(b) Retirement Plan with employer

Tuition Advancement

Job summary

Catholic Charities of Baltimore is seeking an Administrative Assistant at the Intergenerational Center in Baltimore, MD. The role involves a rotating schedule with early/mid/late shifts and a $18.00 per hour pay rate.

The position requires a high school diploma or GED and four years of administrative experience. You will handle phones, visitors, filing, meeting coordination, travel, minutes, and budget-related tasks in a dynamic, trauma-informed environment.

Qualifications

• High School diploma or GED.
• Four years of administrative experience.
• Excellent verbal and written communication.
• Strong organizational skills and attention to detail.
• Proficiency with Outlook, Windows, and Microsoft Office.
• Ability to handle confidential information.
• Ability to work independently with minimal supervision.

Responsibilities

• Answer and transfer phone calls and direct inquiries.
• Welcome visitors and maintain security and confidentiality.
• Maintain filing systems and ensure accessibility.
• Prepare data summaries from records/minutes.
• Schedule travel, meetings, and appointments for managers.
• Record and distribute meeting minutes.
• Manage office supplies and equipment maintenance.
• Track expenses and process invoices and vouchers.
• Plan and execute special events.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Customer service

Organizational skills

Outlook calendar management

Microsoft Office

Discretion & confidentiality

Independent work

Education

High School diploma or GED

Tools

None

Job description

Catholic Charities of Baltimore is seeking an Administrative Assistant at the Intergenerational Center in Baltimore, MD. The role involves a rotating schedule with early/mid/late shifts and a $18.00 per hour pay rate.

The position requires a high school diploma or GED and four years of administrative experience. You will handle phones, visitors, filing, meeting coordination, travel, minutes, and budget-related tasks in a dynamic, trauma-informed environment.