Executive Administrative Specialist — Internal Medicine

University of Iowa; Iowa City (IA); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Iowa in Iowa City seeks an Administrative Services Specialist to support the Department of Internal Medicine. You will manage calendars, coordinate travel, prepare agendas, and handle confidential communications for department leadership.

In this role you will oversee daily operations, implement process improvements, and coordinate HR-related transactions and procurement to support a fast-paced academic environment.

Qualifications

• A Bachelor's degree or equivalent combination of education and experience is required.
• Minimum of 3 years of related experience is required.
• Ability to manage complex and detailed calendars, schedule meetings, and respond to internal and external requests.
• Strong interpersonal skills and ability to navigate complex professional relationships.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Provide primary administrative support for the Department of Internal Medicine DEO; manage calendars and travel arrangements.
• Coordinate meetings, agendas, notes/minutes, and handle confidential communications as requested.
• Oversee operations, develop SOPs, and improve efficiency within the department's administrative suite.
• Plan facilities, schedule rooms, arrange logistics for events, and manage AV support.
• Coordinate HR transactions, staff supervision, and procurement processes as needed.

Skills

Calendar management

Communication

Interpersonal skills

Independent work

Discretion

Education

Bachelor's degree or equivalent

Tools

Word

Outlook

PowerPoint

Excel

HRIS / PReq systems

Job description

The University of Iowa in Iowa City seeks an Administrative Services Specialist to support the Department of Internal Medicine. You will manage calendars, coordinate travel, prepare agendas, and handle confidential communications for department leadership.

In this role you will oversee daily operations, implement process improvements, and coordinate HR-related transactions and procurement to support a fast-paced academic environment.