Strategic Executive Assistant - Admin & Project Lead

Mercy Medical Center; Cedar Rapids (IA); On-site; USD 30,000 - 48,000; Full time

Job summary

Mercy Medical Center in Cedar Rapids, IA, seeks an experienced executive assistant to support C-suite leaders with project coordination and calendar management. The role requires handling high-volume, time-sensitive tasks with discretion and professionalism.

The ideal candidate has 3+ years in executive support, strong MS Office and communication skills, and comfort coordinating meetings, minutes and logistics across departments.

Qualifications

• Minimum three years of executive-level administrative support experience.
• High school diploma or equivalent; post-high school education/training preferred.
• Excellent written and verbal communication with confidentiality and professionalism.

Responsibilities

• Provides full-scope executive-level administrative support and project coordination for Executives.
• Manages Executives’ schedules and coordinates meetings, agendas and minutes.
• Researches, collects and analyzes information to support decisions.
• Maintains confidential information with discretion and professionalism.
• Facilitates effective communication across departments and with external groups.
• Orders supplies, processes invoices, and manages logistics for meetings and events.
• Supports Zoom Webinar account and space reservations for external groups.
• Attends board and committee meetings to take minutes.

Skills

Executive support

Project coordination

Time management

Discretion/confidentiality

Communications

Meeting coordination

Research skills

Public relations

Team collaboration

Problem solving

Education

High school diploma

Post high school training preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Internet research

Job description

Mercy Medical Center in Cedar Rapids, IA, seeks an experienced executive assistant to support C-suite leaders with project coordination and calendar management. The role requires handling high-volume, time-sensitive tasks with discretion and professionalism.

The ideal candidate has 3+ years in executive support, strong MS Office and communication skills, and comfort coordinating meetings, minutes and logistics across departments.