Administrative Assistant - Entry Level

Total Quality Logistics; San Antonio (TX); On-site; USD 27,000 - 29,000; Full time

Benefits offered by this job

Health, dental and vision coverage

401(k) with company match

Employee discounts

Tuition reimbursement

Job summary

Total Quality Logistics is seeking an Administrative Assistant in San Antonio to support multiple leaders, manage office operations, and foster a positive culture. You’ll handle receptionist duties, onboarding, and travel arrangements, while ensuring the office runs smoothly in a fast paced environment.

The role emphasizes interaction with colleagues at all levels, high energy, confidentiality, and professional multitasking across tasks and projects in a satellite office setting.

Qualifications

• 1+ years of experience in customer service or front office.
• High energy with excellent communication skills.
• Organized with strong attention to detail.

Responsibilities

• Provide office support to multiple leaders.
• Manage receptionist duties and visitor flow.
• Coordinate travel and expenses for leadership.
• Oversee office supplies and cleanliness.
• Assist with onboarding and events.

Skills

Customer service

Multitasking

Attention to detail

Professional communication

Tools

Microsoft Office

Job description

About the role:As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience in our satellite office. You will be responsible for supporting multiple leaders, handle office management responsibilities, culture initiatives, and manage receptionist duties. If you are someone who enjoys a variety of tasks and projects, interacting with people at all levels within the organization, and have an outgoing and professional attitude, apply today.What’s in it for you:Compensation starting at $19.78 to $21.00/hourBe the go-to person for any office needsEvery day is different – diverse range of tasks and dutiesBuild relationships and support leadershipComprehensive benefits packageHealth, dental and vision coverage401(k) with company matchPerks including employee discounts, financial wellness planning, tuition reimbursement and moreCertified Great Place to Work with 900+ lifetime workplace award winsWhat you’ll be doing:Office ManagementSupport events and employee engagement efforts in your officeAssist with onboarding new hires in your officeCommunicate with Facilities department and property managerOrder and maintain office suppliesOversee the overall cleanliness of the officeLeader SupportManage and maintain the manager’s schedulesCreate weekly and monthly Sales reportsComplete expense reports for managerCoordinate travel arrangements with TQL’s Travel TeamOther tasks as needed to help save leadership timeReception SupportGreet and escort job applicants through their onsite interviewsPrepare and distribute agendas for department meetingsScreen incoming calls and transfer to appropriate individualsPick up packages and mail, and distribute to the officeWhat you need:1+ years of experience in customer service, front of office, or related fieldHigh energy with excellent communication skillsAbility to work in a multitasking, fast paced environmentOrganized with a strong attention to detailProficient computer skills – Outlook, Word, Excel, PowerPointAdaptable to changing prioritiesHave a professional attitude and confidentialityWhere you'll be: 6010 Exchange Pkwy, San Antonio Tx, 78238Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered.