Administrative Assistant – Engineering Team Support

CleanAir; United States; Hybrid; USD 26,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Tuition reimbursement

Paid vacation

Paid holidays

Disability insurance

Life insurance

Prescription drug coverage

Job summary

Clean Air Engineering, Inc. in Knoxville, Tennessee, seeks an Administrative Assistant to support a busy performance group. The role handles invoicing, document prep, travel coordination, purchasing, shipping, and client/vendor requirements.

Qualifications

• High school diploma or equivalent.
• 2+ years of clerical or administrative experience.
• Advanced proficiency with Microsoft Office Suite.
• Strong organizational and proofreading skills.
• Excellent written and verbal communication.
• Ability to work independently and as part of a team.
• Occasional overtime (up to 10%).
• Ability to lift up to 10 pounds (25 pounds occasionally).

Responsibilities

• Assist with invoicing by reviewing project documentation and correspondence.
• Support sales and safety vendor submittals.
• Maintain and update department and corporate information systems.
• Enter purchase order information and process department and project expenses.
• Review project submittals for client and project information, organization, grammar, and spelling.
• Coordinate project travel, logistics, and shipping needs.
• Support special projects and nonrecurring initiatives as needed.
• Provide general administrative support to engineers, sales personnel, technical staff, and department leadership.

Skills

Organizational skills

Communication

Teamwork

Multitasking

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Clean Air Engineering, Inc. in Knoxville, Tennessee, seeks an Administrative Assistant to support a busy performance group. The role handles invoicing, document prep, travel coordination, purchasing, shipping, and client/vendor requirements.