Administrative Assistant

CleanAir; United States; Hybrid; USD 26,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Tuition reimbursement

Paid vacation

Paid holidays

Disability insurance

Life insurance

Prescription drug coverage

Job summary

Clean Air Engineering, Inc. in Knoxville, Tennessee, seeks an Administrative Assistant to support a busy performance group. The role handles invoicing, document prep, travel coordination, purchasing, shipping, and client/vendor requirements.

Qualifications

• High school diploma or equivalent.
• 2+ years of clerical or administrative experience.
• Advanced proficiency with Microsoft Office Suite.
• Strong organizational and proofreading skills.
• Excellent written and verbal communication.
• Ability to work independently and as part of a team.
• Occasional overtime (up to 10%).
• Ability to lift up to 10 pounds (25 pounds occasionally).

Responsibilities

• Assist with invoicing by reviewing project documentation and correspondence.
• Support sales and safety vendor submittals.
• Maintain and update department and corporate information systems.
• Enter purchase order information and process department and project expenses.
• Review project submittals for client and project information, organization, grammar, and spelling.
• Coordinate project travel, logistics, and shipping needs.
• Support special projects and nonrecurring initiatives as needed.
• Provide general administrative support to engineers, sales personnel, technical staff, and department leadership.

Skills

Organizational skills

Communication

Teamwork

Multitasking

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Full time | Clean Air Engineering, Inc. | United States

Job Information

Work Experience 1-3 years

$22.00 per hour

City Powell

State/Province Tennessee

37849

Job Description

Administrative Assistant

CleanAir Engineering is a global leader in independent performance testing and custom engineering solutions, serving clients worldwide from offices in seven cities. For more than 50 years, we have supported complex energy and industrial systems through data-driven insights in thermal and hydraulic performance analysis, sound and emissions testing, precision instrumentation rental, and turnkey equipment manufacturing.

We’re looking for an organized, dependable Administrative Assistant to join our Performance Group in Knoxville, Tennessee. This is a key support role within a close-knit, fast-paced team of engineers, technical and support staff, and leadership.

As a central resource for the group, you’ll help keep day-to-day operations and project administration running smoothly. The role offers plenty of variety, from invoicing and document preparation to travel coordination, purchasing, shipping, and client and vendor requirements. We’re looking for someone who takes pride in being organized, pays attention to detail, and enjoys helping a busy team stay on track.

Why You’ll Love This Job

Be an important part of a collaborative, close-knit team

Work with a variety of people and responsibilities—no two days are exactly alike

Play a key role in keeping projects and day-to-day operations organized and moving forward

Work independently while also being a go-to resource for team members

Build knowledge and experience in a technical, project-driven environment

Your Role

Assist with invoicing by reviewing project documentation and correspondence and working with various software and spreadsheet tools

Support sales and safety vendor submittals for potential and existing clients

Maintain and update department and corporate information systems to keep records accurate and current

Enter purchase order information and process department and project expenses for payment

Review project document submittals for client and project information, organization, grammar, and spelling

Coordinate project travel, logistics, and shipping needs

Support special projects and nonrecurring initiatives as needed

Provide general administrative support to engineers, sales personnel, technical staff, and department leadership

Required Qualifications

High school diploma or equivalent

2+ years of clerical or administrative experience

Advanced proficiency with Microsoft Office Suite—Word, Excel, and Outlook software

Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment

Excellent attention to detail and proofreading skills

Strong written and verbal communication skills

Ability to work effectively both independently and as part of a team

Ability to occasionally work additional hours as needed (10%)

Ability to lift 10 pounds, with occasional lifting to 25 pounds

Preferred Qualifications

Experience with invoice preparation or generation

Accounting, technical, or report-writing experience

Experience with PowerPoint or other presentation software

We invest in our people with competitive compensation and a comprehensive benefits package, including medical, dental, and vision insurance; a 401(k) with company match; prescription drug coverage; short- and long-term disability; life insurance; tuition reimbursement; and paid vacation and holidays.

CleanAir Engineering is an equal opportunity employer, committed to providing challenging career opportunities, ongoing training, competitive compensation, and a drug-free/smoke-free workplace.