Administrative Assistant

HEICO; Glastonbury (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

HEICO in Glastonbury, Connecticut is looking for a highly organized Engineering Assistant to manage electronic engineering files and compile evaluation packages. Key responsibilities include maintaining databases, supporting server backups, and managing inventory records. The ideal candidate possesses exceptional attention to detail, strong Microsoft Office skills, and prior experience in an aviation or aerospace environment. This position offers the chance to contribute significantly to the engineering team while handling a high volume of work independently.

Qualifications

• Exceptional attention to detail and high volume work management.
• Strong working knowledge of Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Prior experience in aviation, aerospace, or engineering is preferred.

Responsibilities

• Transfer and store engineering files electronically.
• Compile and prepare customer evaluation packages.
• Maintain and update electronic databases for design documents.
• Manage and catalog inventory records for parts.
• Perform other duties to support the engineering team.

Skills

Attention to detail

Organizational skills

Microsoft Office proficiency

Written communication skills

Verbal communication skills

Job description

Overview

We are seeking a highly organized and detail-oriented Engineering Assistant to join our team. In this role, you will be responsible for the electronic management of our engineering files and for compiling evaluation packages from existing engineering data. The ideal candidate will excel at handling a large volume of work independently while maintaining excellent accuracy and organization.

Responsibilities

• Document Management:
  • Transfer and store engineering files electronically.
• Documentation & Data Submission:
  • Compile and prepare customer evaluation packages using existing engineering data.
• Database & Server Maintenance:
  • Maintain and update electronic databases for design documents, drawings, and specifications.
  • Support scheduled server backup activities to ensure data integrity.
• Inventory Management:
  • Manage and catalog inventory records for parts, ensuring that all records are current and accurately maintained.
• Additional Tasks:
  • Perform any other related duties as assigned to support the engineering team.

Qualifications

• Organizational Skills:
  • Exceptional attention to detail and the ability to manage a high volume of work with minimal oversight.
• Technical Proficiency:
  • Strong working knowledge of Microsoft Office (Word, Excel, Outlook).
• Communication:
  • Excellent written and verbal communication skills.
• Preferred Experience:
  • Prior experience in aviation, aerospace, or an engineering environment is highly preferred.